Contract for 6 months as W-2 Employee of Hart Employment Services
Hourly Pay rate or pay rate range: $21-$25
Days /Shift times: days
Will this role convert to full time: no 3- 6 months, could be longer
- Progressive candidates with superb organizational skills and a robust knowledge of the Microsoft software suite. Excel, PowerPoint, word and organizational skills are critical for department.Professional and progressive demeanor is key. The gatekeeper to the departmental budget from a office supply approval perspective.
Full job description:
Job duties/description/requirement (Attach the Air Liquide job description if you have one):
Job Responsibilities:
- Support an executive and an associated corporate functional team
- Maintain executive schedules while frequently scheduling meetings and managing calendar
- Arrange frequent travel, including booking international/domestic flights, hotel accommodations, rental cars, etc
- Assist in preparing presentations, proposals and supporting documentation
- Prepare monthly expense reports for executive(s)
- Process confidential personnel paperwork
- Coordinate meeting arrangements (in office and off-site), often including meal or reception
- Assist in planning, coordinating and supporting events and meetings.
- Purchasing functions in Oracle (purchase office equipment/supplies, process invoices from consulting firms and various vendors by entering purchase orders, requisitions and Authorizations for Capital Expenditures into Oracle)
- Maintain/order office supplies for group-Maintain files
- Ensure customer service standards are maintained in any dealings with both internal and external customers
- Represent executives by welcoming visitors and answer questions and meeting requests directed to executives
- Ensure proper phone coverage and etiquette
- Complete projects and special assignments by establishing objectives, managing time, gaining cooperation of others, monitoring progress, problem-solving and, as needed, adjust plans; serve as back-up to other Administrative personnel
- Maintain strict confidentially-Comfortable working in a dynamic environment-Accessible and available to occasionally work outside of regular business hours in support of events or urgent work situations
General Requirements:
- High school diploma required, two year college degree in business a plus
- 10+ years experience working in the capacity of administrative, executive assistant or office manager required
- Advanced knowledge of office automation tools: Microsoft Office Suite required; Google preferred
- Demonstrated typing ability-Strong written and oral communication skills
- Attentive to details and accuracy is very important
- Demonstrates ability to promote teamwork and cooperative environment
- Demonstrates tact and integrity when contacting internal and external customers
- Ability to make decisions about work priorities to effectively and efficiently manage workload
- Ability to handle many tasks at once
- Ability to handle a wide variety of complex situations; resolve conflicts involving the clerical and administrative function of the office.
- Light physical work
- Comfortable working in a dynamic environment
- Accessible and available to occasionally work outside of regular business hours in support of events or urgent work situations
Interview times/dates available:
Available Anytime
Projected start date:
January 25th, 2016
Length of the contract:
3-6 months – could be longer
Work hours for this position: 8-5pm
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