The incumbent serves as an Office Automation Clerk in a term appointment at the Michigan Agency located in Sault Ste. Marie, Michigan. The incumbent provides office automation and clerical support duties for the supervisor and staff of the office.
This is a term position not to exceed two years but may be extended for an additional 2 years at managements discretion.
More than one position may be filled from applications received under this announcement in the advertised field offices or other Bureau of Indian Affairs offices in the local commuting area.
TRAVEL REQUIRED
RELOCATION AUTHORIZED
KEY REQUIREMENTS
- You must be a U.S. citizen to apply to this position
- A background investigation is required
- Appointment may include a requirement for a one year probationary period.
- Applications will only be accepted online and by fax.
- You must be able to type 40 words per minute.
DUTIES: Back to top
The major duties will include but are not limited to the following:
- Performs duties to maintain a smooth flow of
work which may include the following; making travel arrangements, obtaining office
supplies, compiling/maintaining working/reference aids or records, maintaining
status records of assignments, and workload.
Performs tasks involving duplication and faxing. - Uses a personal computer or computer terminal
with varied keyboard procedures to type a wide variety of materials involving
different forms, formats, arrangements, preparation, and processing
procedures. Uses automation software to
prepare spreadsheets, charts, graphs, etc. - Reviews incoming correspondence, reports and
work requests to determine suspense requirements and proper routing from
personal determinations or as otherwise indicated. Proofreads work typed personally or by
others. - Receives visitors and telephone calls. Refers to requested person or function or determines
the person appropriate to handle the contact.
Takes and refers messages.
QUALIFICATIONS REQUIRED: Back to top
Quals
By the closing date of this announcement, you must meet the minimum qualification requirements as outlined in the Office of Personnel Management (OPM) Qualification Standards Handbook and as identified in this announcement below.
Experience:
To Qualify based on your work experience, your resume must describe at least one year of general experience which prepared you to do the work of this job. General experience is defined as progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position such as experience manually or electronically filing documents, preparing various types of office correspondence, operating word processing software, receiving telephone calls and visitors, and entering data into automated databases and producing reports. ( Your resume must include starting and ending dates of employment with number of hours worked per week, and typing speed of at least 40 words per minute.) OR
Education:
To qualify based on education, you must have successfully completed two years of education above the high school level. One year is generally defined as 30 semester hours or 45 quarter hours, or the equivalent in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. OR
Combination:
To qualify based on a combination of education and experience you must have a combination of qualifying education and qualifying experience that add up to meet 100% of the qualification requirements for this position.
You must submit a copy of your college transcripts to support your education claims if you are qualifying for the position based on education. Unless otherwise stated, unofficial transcripts are acceptable. If selected, you will be required to produce official transcripts.
Education completed in foreign colleges or universities may be used to meet the above requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying.
HOW YOU WILL BE EVALUATED:
Once the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. Do not overstate or understate your level of experience and capability. You should be aware that your ratings are subject to evaluation and verification.
Applicants are expected to possess the Knowledge, Skills and Abilities (KSAs) listed below to qualify for this position. These KSAs are addressed in the self-assessment questionnaire that you will complete for this announcement. You do not need to respond separately to the KSAs listed below. Your answers to the on-line experience questions will serve as responses to the KSAs. Your application will be evaluated based on your ability to demonstrate the following knowledge, skills, and abilities/competencies (KSAs):
Knowledge of various office functions.
Knowledge of various software programs.
Knowledge of spelling, grammar, punctuation,
capitalization, and required formats.
Skill in oral communication.
Qualified candidates will then be placed in one of three categories:
· BEST QUALIFIED
· WELL QUALIFIED
· QUALIFIED
Please make sure that your responses to the assessment questionnaire are supported in your resume. Follow all instructions carefully as errors or omissions may affect your score. Please note that if a determination is made that you have rated yourself higher in the self assessment than is apparent in your description of experience and/or education OR your application is incomplete, you may be rated ineligible, not qualified, or your score may be lowered.
APPLICATION OF VETERAN’S PREFERENCE: The Category Rating method does not add veteran’s preference points or apply the “rule of three” but protects the rights of veterans by placing them ahead of non-preference eligibles within each quality category. Preference eligibles who meet minimum qualification requirements and have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade lever or higher. An agency may not select a non-preference eligible over a preference eligible in the same category unless the agency receives approval to pass over the preference eligible in accordance with 5 U.S.C. 3318.
To preview the Occupational Assessment Questionnaire, click here TAG: Link to Questions Only
BENEFITS: Back to top The Bureau of Indian Affairs offers a comprehensive benefits package. This link provides an overview of the benefits currently offered: http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc
OTHER INFORMATION:
1. Preference in filling vacancies in the Bureau of Indian Affairs is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25 USC 472). Verification Form BIA 4432 must be submitted with the application if claiming Indian preference.
2. If you have special priority selection rights under the Agency Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP) you may apply for special selection over other candidates for this position. For information on how to apply as an ICTAP eligible see http://www.opm.gov/rif/employee_guides/career_transition.asp#ictap. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. Federal employees seeking CTAP/ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of their most recent Performance Rating and a copy of their most recent SF-50 noting current position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.
3. Category rating procedures will be used to rate and rank candidates. Under category rating, applicants who meet basic minimum qualification requirements established for the position and whose job-related competencies or knowledge, skills and abilities (KSAs) have been assessed are ranked by being placed in one of three predefined quality categories instead of being ranked in numeric score order. The Category Rating method does not add veteran’s preference points or apply the “rule of three” but protects the rights of veterans by placing them ahead of non-preference eligibles within each quality category. Preference eligibles that meet minimum qualification requirements and have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade lever or higher.
4. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
All qualification requirements must be met by the closing date of this announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review in our office, in other Federal agency personnel offices, and on OPM’s web site at http://www.opm.gov/qualifications .
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