REPORTS TO: President and CEO
FLSA STATUS/UNION AFFILIATION: Exempt/Non Union
EngenderHealth is a leading global women’s health organization committed to ensuring that every pregnancy is planned, every child is wanted, and every mother has the best chance at survival. In 20 countries around the world, we train health care professionals and partner with governments and communities to make high-quality family planning and sexual and reproductive health services available—today and for generations to come.
PRIMARY OVERVIEW AND OBJECTIVE:
The Executive Office Coordinator is responsible for the management of the Executive Office, providing critical, high-level support. In addition, the Executive Office Coordinator advises the President and Senior Leadership Team about organizational issues, delegates and follows up on staff projects, and ensures that EngenderHealth workflows run effectively and efficiently. The Executive Office Coordinator also serves as liaison and staff support for the Board Chair and Governance Committee Chair of EngenderHealth’s Board of Directors.
This position provides an opportunity for an individual with superior critical thinking, communication, and relationship-building skills to gain an in-depth understanding of EngenderHealth and to play a critical role in supporting the advancement of the organization’s priorities and mission.
RESPONSIBILITIES:
● Serve in an administrative and professional capacity to both the President, independently planning and coordinating day-to-day operations, functions, and services of the Executive Office
● Serve as staff liaison for the Board of Directors; coordinate and attend all Board and Committee related meetings and conference calls
● Oversee and participate in the coordination, preparation, and distribution of all Board-related matters, including Board meeting materials and presentations
● Produce Board meeting minutes and Committee minutes; maintain Board records on behalf of Corporate Secretary
● Develop strategies in interacting and gathering information from the senior leadership of EngenderHealth in order to facilitate and expedite the decision making process and facilitate in planning, organizing, and following up on deliverables
● Perform various special projects, acting as either a coordinator or team lead and assist with required research
● Monitor the budget of the Executive Office
● Proactively manage EngenderHealth meetings, events and conferences originating from the Executive Office, including on site logistics and the development of meeting materials and meeting minutes
● Assist the President in the management of schedules, coordinate activities with internal and external sources
● Coordinate and process the President’s travel arrangements, and manage the development of briefing papers for the President’s meetings, speaking engagements, and trips
● Develop, produce and edit internal and external correspondence for the President to include letters, memos, forms, policies and procedures (includes handling of confidential information)
● Prepare expense reports , reimbursement forms, and invoices
● Maintain intranet content related to the President’s office
● Assist the communications team with the monitoring and documentation of the President’s communications with current and prospective donors as well as partners and stakeholders.
KNOWLEDGE, SKILLS AND ABILITIES:
● Proficiency in MS Office, especially Outlook
● Proficiency in digital communications platform like GTM as well as social media
● Must be highly efficient with the ability to manage a number of diverse tasks, activities, and projects at the same time
● Resiliency to handle shifting priorities and maintain demeanor in high intensity situations; ability to operate independently; detail oriented
● Ability to be flexible and take an optimistic approach to work; able to anticipate and handle challenging situations
● Critical thinker with proven analytical abilities, the ability to understand complex concepts, synthesize information from multiple sources and make rapid decisions
● Ability to quickly assess challenging situations and make recommendations based on sound business judgment
● Strong interest family planning and pro-choice
● Solid understanding of the development sector
● Ability to build strong relationships and work with individuals at all levels of the organization
● Ability to maintain confidential material
● Must have exceptional verbal and written communication skills; professional demeanor
● Has a proactive and “can do” attitude
● Fluency in French a plus but not required
● Must be comfortable and respectful of EngenderHealth’s programming that promotes choice, women’s and girls’s rights, gender equality and women’s empowerment.
EDUCATION AND EXPERIENCE:
● Bachelor’s degree required
● Minimum of 5 years of relevant professional experience required
How to apply:
Please visit the Careers page on our website, www.EngenderHealth.org. Search for the position title under “New York” and submit an application along with cover letter.
EngenderHealth provides equal employment opportunities (EEO) to all employees and applicants for employment, without regard to race, creed, ancestry, citizenship, religion, color, gender, gender identity, gender expression, age, national origin, political belief, sexual orientation, genetic information, status as a victim of domestic violence, marital status, disability or any other protected characteristic or status under applicable federal, state and local laws.
EngenderHealth complies with applicable federal, state and local laws governing non-discrimination in employment in every location in the United States in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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