Office Support Associate – Champaign-Urbana (Job ID #60701)
Classification:
Office Support Associate (0846)
Department:
College of Nursing
Category:
Civil Service
Location:
Chicago
Close Date:
03/02/2016
Shift:
Days
Hours Per Week:
8:30 – 5:00pm
Description:
The Office Support Associate position provides clerical support, lab assistance, web-conferencing set-up/trouble-shooting, exam proctoring and office coverage for the faculty, staff and students at the UIC College of Nursing Champaign-Urbana regional program.
Contract positions are positions where work is performed away from the main campus location. This Civil Service (CS) position holds seniority through UIC by working location The UIC College of Nursing Champaign-Urbana regional program will be filling the position listed below:
University of Illinois at Urbana-Champaign
625 S. Wright St., Champaign, IL 61820
Duties:
Provide general office support by opening and/or closing the office, office coverage, reserving space within the college and university for classes and meetings, answer phones, make appointments, direct visitors and students, update documents/records/filing systems, send daily announcements, order & organize supplies, distribute US and campus mail, car reservations, help with annual inventory, prepare newsletters, reconcile t-card and p-card transactions & document/report facility needs.
Provide general office support by opening and/or closing the office, office coverage, reserving space within the college and university for classes and meetings, answer phones, make appointments, direct visitors and students, update documents/records/filing systems, send daily announcements, order & organize supplies, distribute US and campus mail, car reservations, help with annual inventory, prepare newsletters, reconcile t-card and p-card transactions & document/report facility needs.
Serve as primary clerical support to the faculty. Format, proof, copy, number course materials and draft correspondence. Travel reimbursements, equipment and resources check-in/out, reserve classrooms, order textbooks, collect and submit textbook orders to the bookstore.
Support distance learning by scheduling, tracking, setting up web-conferencing, preparing exams, proctoring exams, and returning exams to instructors via UPS.
Assist Clinical Nurse Consultant with administrative tasks including copying, evaluations, lab set-up and takedown, ordering lab supplies, inventory, and scheduling.
Back-up Office Support Specialist and perform other duties as assigned and appropriate.
Qualifications:
Minimum Qualifications:
High school graduation or equivalent
Any one or combination totaling eighteen (18) months from the following categories:
work experience performing clerical/office support work, including use of computer systems
vocational training that provided a knowledge of generally accepted clerical procedures
college or university course work in Office Occupations, Business Administration, Business Education, or closely related fields
30 semester hours = eighteen (18) months
college or university course work in any curriculum
48 semester hours = eighteen (18) months
To Apply:
For fullest consideration, please submit a cover letter and resume to: Mary K. Jones, Business Manager, email: mkjones@illinois.edu no later than Wednesday, March 2, 2016.
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