The Human Resource Manager is responsible for the planning, development, implementation and administration of a comprehensive human resource program for the Harn Museum of Art. The human resource program includes policy development; position analysis, classification and compensation; human resource administration following the guidelines established by the University of Florida; training and development; and employee relations; This program is implemented in compliance with UF guidelines, legal requirements, museum standards and personnel best practices. Specific duties include, but are not limited to:
Administration and Management
- Develops strategies and implements short- and long-range plans for human resource projects with respect to the institution’s goals and objectives.
- Working closely with the University of Florida Human Resource department, manages the complete employment function of the Harn Museum of Art which includes the development of a comprehensive recruitment strategy, ensuring EEO compliance, the establishment of standards for recruitment, selection and retention of all staff, and the termination of employees and exit interviews. This process includes, but is not limited to, the creation of job postings, advertising and working directly with search committees when appropriate; appraisals; counseling and disciplinary actions, etc.
- Directs the performance evaluation system for the Harn Museum of Art. Works with the Director of Finance and Operations to develop training opportunities for staff to enhance effectiveness and improve skills.
- Serves as liaison between the Harn Museum of Art and University of Florida human resource offices, dealing with worker’s compensation, employee relations, complaints, grievances, etc.
- In collaboration with the Director of Finance and Operations and Employee Relations Representatives, provides advice to management, supervisory personnel, employees and their representatives on the interpretation and application of human resource policies and procedures, disciplinary matters and other staff management issues. Manages the position descriptions for the staff of the Harn Museum of Art ensuring that all positions are accurate, clear and complete.
- Directs the preparation and maintenance of human resource documents and reports, and the maintenance of personnel records. Manages and coordinates all PeopleSoft human resource system activities.
- Investigates, initiates and prepares documentation for human resource agreements and contracts to support the operational functions of the Harn Museum of Art in accordance with UF policy.
- Coordinates the preparation of the human resource portion of all grant reports and billings for special events to ensure compliance with requirements and policies of funding sources.
- Develops, maintains and disseminates the museum personnel manual. Implements an employee orientation training program to supplement written policies and procedures.
- In collaboration with the Director of Finance and Operations, develops programs within the Harn Museum of Art to increase employee motivation and morale. Coordinates activities that will contribute to the professional development of the Harn Museum of Art staff.
General Operating Budget
- In collaboration with the Coordinator of Accounting Processes and Services manages payroll activities. Trains and assist all employees with time and leave reporting and supervisory approval of time.
- Assists with financial processing of payroll, invoices, purchase orders, and other related business functions performed by the finance office based on an as needed basis.
- Supports the Coordinator of Accounting Processes and Services in monitoring fiscal activities as it relates to human resources within the Harn Museum of Art.
- Manages all personnel related reports, including but not limited to, space allocation, effort tracking, faculty activity reports, equity reports, etc.
- Prepares staff information to be published in the museum’s annual report.
- Working with the Museum Director and Director of Finance and Operations, prepares salary statistical analysis for budget considerations
Business Office Support
- Coordinates and manages the museum book inventory for the museum.
- Coordinates and manages archival materials and record disposition.
- Provides clerical support to the Director of Finance and Operations.
- Manages written communication distribution, such as, but not limited to campus mail, courier services, etc. Receives and documents all incoming packages and distributes as appropriate.
- Receives all incoming calls to the museum and business office and manages phone, messaging and voicemail systems.
Institutional Leadership and Interaction
- Works cooperatively and productively with other divisions to fulfill the institution’s goals and objective, completing work in a timely and professional manner.
- Provides leadership to and effective management of the human resource office including the continuing development of cooperative, communicative and productive working relationships.
Professional Development
- Attends professional meetings when feasible and appropriate.
- Attends training sessions to increase human resource knowledge and skills, with special emphasis on the PeopleSoft system.
- Other duties as assigned
This is a full-time, exempt position. Normal work schedule is 8:00 a.m. to 5:00 p.m, Monday through Friday, additional hours may be required based on museum activities.
Mental Demands:
While performing the duties of this position, the employee is regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve problems; observe and interpret people and situations; learn and apply new information or skills; work on multiple, concurrent tasks with constant interruptions; deal with customers, both internal and external to the museum; work under intensive and constantly changing deadlines, and interact with those encountered in the course of work, some of whom may be demanding, dissatisfied or upset.
Physical Demands:
While performing the duties of this position, the employee is regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to operate computers and other standard office equipment. The work is largely sedentary in nature.
Minimum Requirements:
Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and two years of appropriate experience.
Preferred Qualifications:
- Business administration degree and UF experience strongly preferred.
- Experience in managing a personnel program, including labor relations, compensation, personnel policy and procedure development and interpretation; non-profit and public sector experience preferred.
- Knowledge of: principles and practices of human resources administration in both the public and private sectors; current Federal, State and local employment law; UF human resource policies and procedures; principles of organization and management.
- Extensive use and knowledge of PeopleSoft system.
- Demonstrated ability to communicate, motivate, lead and relate effectively to a wide variety of individuals.
- Exceptional and demonstrated analytical and organizational skills required.
- Strong interpersonal/communication skills to foster effective working relationships at all levels a must.
Health Assessment Required:
No
Special instructions to applicants:
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