GREAT opportunity to join one of the highest rated company's in the Automotive Industry as a Project Coordinator!
As a Project Coordinator, you will provide project coordination for the &business readiness& aspects of a Back Office systems modernization project directly affecting 25 members of the Client's Technical Support and Data Quality Analyst group and approximately 20 members of a support team. Business readiness includes change management, support model and workflows design, training, communications, and launch support. The project coordinator will work closely with the Program Manager to successfully manage project execution and organizational change management.
Direct Responsibilities:
Schedule and facilitate a lessons learned review (during planning phase).
Schedule, facilitate and document an Organizational Impact Assessment (use template).
Draft a Launch Support plan with appropriate stakeholders.
Maintain business readiness project schedule.
Proactively follow-up on project tasks execution.
Manage meeting logistics (scheduling, meeting prep, brief recaps).
Maintain and follow-up on Issues log actively surface issues.
Maintain and follow-up on Risks log actively surface risks.
Manage business readiness Change Control process.
Design, maintain, and publish Business Readiness progress score card.
Review and provide feedback on project deliverables as part of the team.
Communicate business readiness progress at recurring Program progress meetings.
Ensure all planned training resources are committed and scheduled.
Ensure all planned communications are developed, reviewed, and delivered as planned.
Determine mechanisms for capturing project success metrics.
Schedule, prepare for, and facilitate Business Readiness toll-gate meetings.
Ensure all planned launch support resources are committed and scheduled.
Gather and report project success metrics to the project team.
Plan and schedule a facilitated lessons learned review
Support/Shared Responsibilities with Program Manager:
Develop Business Readiness project schedule (draft and review with Program Mgr and then team).
Design and implement Business Readiness change control process.
Change management assessment, strategy, plan, and execution.
Program management coordination (eg, coordination with IT if needed).
Assess benefits realization.
Plan and schedule Operations and Product Management hand-off.
Desired Characteristics:
Demonstrated ability to take ownership and accountability for project coordination.
Strong communication and teamwork skills.
Demonstrated ability to work well with others (especially, following up on tasks without having direct authority).
Issues/challenges critical thinking, resolution and facilitation skills. Proficient with MS Project, MS Word, MS Powerpoint, MS Excel.
SharePoint skills desirable (nice to have).
Strong understanding of project management principles and practices.
Familiar with business process analysis and design (support a Business Process Analyst resource on the project).
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