Uncategories ADMINISTRATIVE ASSISTANT - Full Time - Administration job - McLean Hospital - Belmont, MA

ADMINISTRATIVE ASSISTANT - Full Time - Administration job - McLean Hospital - Belmont, MA

June 29, 2015




McLean Hospital is a comprehensive psychiatric hospital committed to providing easy access to superior quality, cost-effective mental health services in the Boston area, Massachusetts and beyond.

Since 1811, McLean Hospital has been a world leader in the treatment of mental illness and chemical dependency, research into the cause of mental illness and the training of generations of mental health care providers.

Major clinical programs at McLean Hospital address a broad range of psychiatric illnesses, including: depression, bipolar and psychotic disorders; mood and anxiety disorders; alcohol and drug abuse; dissociative disorders; Alzheimer’s disease and other geriatric illnesses; and child and adolescent psychiatric disorders. Each program offers access to a full continuum of care, including acute inpatient care, acute residential care, partial hospitalization, continuing residential care options and outpatient services. McLean’s multidisciplinary team responds to each patient’s situation with a commitment to individualized treatment that may include individual psychotherapy, group therapy, psychopharmacology and rehabilitation services.

Responsibilities


GENERAL SUMMARY/ OVERVIEW STATEMENT:
Candidate will provide administrative support to four administrative directors. Specific duties include scheduling, copying, electronic and paper filing, document management, meeting support, purchasing, data entry and analysis, and projects as assigned.


PRINCIPAL DUTIES AND RESPONSIBILITIES:


  • Provides support with scheduling, calendar maintenance, meeting minutes.

  • Manages administrative duties with minimal supervision, including project coordination.

  • Processes purchasing requests, payments and expense reimbursements.

  • Organizes and coordinates meetings/conferences.

  • Provides coverage for Legal Office as needed.

  • Conducts data entry and analysis.

  • Coordinates an online learning platform (HealthStream), to create, assign and monitor training assignments

Skills/Abilities/Competencies


Successful candidate must possess basic computer skills in order to use a variety of electronic systems to access and/or maintain personal employment-related data, satisfy required annual trainings, and use job-specific applications. All employees of McLean Hospital are assigned an email account for business communication purposes. Candidate must also be able to consistently demonstrate McLean Values of integrity, compassion and respect, diversity and teamwork, excellence and innovation in their work activities and interactions.


Qualifications


  • Education: Bachelor’s degree preferred OR Associates Degree with 3-5 years of work experience (mental health and/or healthcare organization preferred) OR 6-8 years of professional experience.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

  • Expertise using Microsoft Office Suite:

  • Excel (formulas, pivot tables, lookups)

  • Word (form creation)

  • Outlook (multiple calendar management)

  • PowerPoint (creation of presentations).

  • Ability to quickly learn and apply new technology.

  • Takes initiative, uses all available resources; ability to prioritize; follows through to completion

  • Must be self-directed and committed to excellence and continuous improvement of processes

  • Ability to prioritize multiple requests and deadlines while maintaining flexibility and dedication to task

  • Preference given to candidates experienced with large data sets, using an online learning system (e.g., HealthStream), and using Captivate and Contribute, and having experience with Epic.

Conditions of Employment


Employment at McLean Hospital is contingent upon a successful CORI (Criminal Background Check), National Background Check and clearance from the Occupational Health Department.


EEO Statement


It is the policy of McLean Hospital to affirmatively provide equal opportunity to all qualified applicants for employment and existing employees without regard to their race, religion, color, national origin, sex, age, ancestry, protected veteran status, disability, sexual orientation, gender orientation or any other basis that would be in violation of any applicable law or regulation.








23 reviews



The researchers and teachers at McLean Hospital are into heady topics. McLean Hospital, a major teaching facility of Harvard Medical…





Source link




EmoticonEmoticon

Subscribe to: Post Comments (Atom)