Work from standard and special office procedures, clerical training, job knowledge and supervisory direction. Perform administrative or clerical functions such as general or specialized typing. Receive, sort, file, check, correct, stamp and log a wide variety of classified or unclassified documents such as memoranda, letters, computer runs, control and transfer sheets, forms, etc. Establish and maintain filing systems. Operate computer to research, input, update or change data and manipulate software to achieve desired results. Produce and type a variety of forms, letters, memoranda and related correspondence as directed. Receive, open, sort and distribute mail within the immediate office area or work group. Establish and maintain logs and files on activities and prepare reports as required or directed. Duplicate and file information and distribute to appropriate areas. Check, edit and assign codes to a variety of documents as required to insure standards are maintained. Receive material from other departments or groups in the form of microfiche, fax, reports, manuals, etc. Maintain an up-to-date file on all data received, insuring that proper records are kept on all information received. Answer telephone, take messages, relay or record information received, and distribute or file information to appropriate file or party and answer basic inquires. Interface with a variety of personnel throughout the organization and provide and receive information. Operate or use equipment such as typewriters, computer (including software), fax machines, microfilm readers, copiers, telephone equipment, and other related office equipment and supplies. Perform other duties as requested or assigned by manager. Normal work location for this position is an office building. Specific duties: Provide daily direct customer service for document control assistance. Manage job folder numbers, create electronic job folders with assigned personnel access, electronically file information in job folders via department electronic data management system (Windchill PDMLink). Manage, transmit and retrieve electronic documents via document control and records management systems (Electronic Document Workflow System – EDWS, Document Control Register – DCR). Schedule personnel training and transmit associated training records via electronic site training systems (Training Records and Information Network – TRAIN, Automated Qualification Matrix – AQM). Preferred skills: Candidate must be a self-starter with good communication and interpersonal skills. Candidate must be proficient in the Microsoft Office suite of products (Word, Excel, Powerpoint, etc.). A working knowledge of Filemaker application is preferred but other database experience may be substituted. Auto req ID 2042BR Basic Qualifications (Quantifiable; e.g. Three Years Experience, Bachelors Degree) (Quantifiable; e.g. Three Years Experience, Bachelors Degree)” > High school diploma or equivalent and 5 years of experience in business or administrative area. Demonstrated experience with Microsoft Office products (Word, Excel, Powerpoint, etc.) and email systems. Ability to operate standard office equipment (copiers, scanners, computers, etc.). Excellent written and oral communication skills are required. A working knowledge of Filemaker application is preferred but other database experience may be substituted. A related college degree could substitute for a portion of experience. Minimum Degree Required High School Diploma/GED Clearance Required to Perform Job? None |
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