The hiring salary range is $21.67-$27.08 per hour
Job Title: RIGHT-OF-WAY AGENT
Department: Community Development
Reports To: Real Property Manager
FLSA Status: Non-Exempt
Job Status: Full-time; Classified
Pay Grade: 108
SUMMARY
Incumbents are responsible for assisting in property acquisition and management work involving the acquisition, leasing, disposal, abandonment and/or exchange of property as well as the management and maintenance of City-owned property. Work includes responding to questions from the public, document preparation, plan review, assisting in negotiating agreements with owners for the acquisition of property and property rights, obtaining owner’s signatures, closing transactions, and recording documents. At this level, the employee has contact with title companies, appraisers, attorneys, engineers, sign and fence contractors, utility companies, as well as with property owners and tenants. Prepares or assists in preparing Council action packets, including Council Reports and resolutions for abandonments/extinguishments, property purchases or sales, and for authorization for the City Manager to execute leases, license, deeds, and easements. This position performs related duties as required.
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ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed.
- Draft and analyze real estate documents, including purchase and sale agreements, escrow documents and title curative documents. Review appraisal reports of contracted appraisers
- Assist in acquiring easements and rights of way for City purposes; conduct research for all City Departments concerning property status (ownership, type of rights, encumbrances, reservations, etc.) impacting public and private lands. Work with project managers and engineers to resolve owner issues regarding property impacts (such as site solutions) due to the City’s project
- Assist in negotiations with multiple property owners for minor annexations of territories to increase City limits per State law and instruments for de-annexation of territory to adjoining cities. Advise owners of project purpose and scope, impact to their property and their rights under Federal law, State law, City ordinances, policies and procedures
- Assist in managing the terms and conditions of consultant contracts for appraisals and all other professional services as required
- Make public presentations before City departments, the City Council, and other governmental and private groups and organizations; prepare or oversee the preparation of legal descriptions; review reports, maps, and right-of-way documents to ensure accuracy
- Evaluate operations and activities within assigned areas of responsibility; recommend improvements and modifications; prepare various reports on operations and activities. Assist in the resolving work problems and interpret administrative policies to other departments, consultants, contractors and the public
- Prepare and maintain complete records of right-of-way legal descriptions, transactions, deeds, agreements and other related documents; review documents prepared by private engineering firms for City acceptance. Determine the location and size of required right-of-way and easements
- Prepare and process a variety of required documents including requests for encroachment permits and instruments for abandonments
- Search records for all parties, which may have interests in proposed sites; execute the necessary legal documentation; meet with legal counsel, City officials, private owners and appraisers to coordinate projects
- Review title reports to verify proper title transfer to the City; perform title searches to determine the validity and adequacy of existing right-of-way dedications, easements, and ownership; conduct field inspections of sites being acquired or annexed
- Manage and administer multiple leases, including environmental monitoring wells, involving businesses occupying City right-of-way; review and appraise lease fees and revenue structure as necessary
- Reviews and interprets data sources and uses basic GIS software functions to enter, edit and update GIS spatial data, including points, lines and polygons, and attribute data into databases or layers, following standard procedures. Creates real estate maps using GIS software
- Performs quality-control checks of work to ensure accuracy and completeness of data and adherence with established procedures, prior to submission
- Maintains regular attendance and punctuality
- Performs other duties of a similar nature or level as assigned
SUPERVISORY RESPONSIBILITIES
None
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QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Knowledge of:
- City, state, and federal laws, regulations, and ordinances governing right-of-way/real property
- Acquisition and eligibility for and amount of relocation allowance
- Engineering terminology relevant to right-of-way/real property acquisition; title search procedures
- Right-of-way/real estate acquisition-oriented research and purchase closing procedures
- Property management, asset management, and leasing procedures
- Real estate and property rental laws and real estate appraisal procedures
- Customer service principles
- GIS software such as ArcView, ArcInfo, and CAD software
Skill in:
- Communicating effectively with a wide range of individuals ranging from citizens, attorneys, elected officials, coworkers, management, and other professionals involved in the real estate acquisition or property management process
- Using a computer and related software applications
- Using modern office equipment
Ability to:
- Work under frequent high pressure, sensitive deadlines
- Perform mathematical calculations, and financial and/or cost analysis in order to compute valuations for real property;
- Learn job-related material through on-the-job training regarding property appraisals, property management, leases, purchases, and relocations;
- Conduct research and analyze data for property appraisals to determine property values and set lease rates
- Read blueprints, schematics, drawings, architectural renderings, contracts, leases, and routine real estate transaction documents, as well as financial statements associated with real estate acquisition and management
- Resolve sensitive situations and negotiations by effectively dealing with citizen contacts; and communicate effectively to establish and maintain effective working relationships with those contacted in the course of work both internally and externally
EDUCATION and/or EXPERIENCE
High School Diploma, or G.E.D., and two years experience in a related field, including some public contact work; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
CERTIFICATION
Must have at the time of hire and be able to maintain a valid Arizona driver license.
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PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.
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