Organization: International Rescue Committee
Country: United States of America
Closing date: 23 Aug 2015
Background/IRC Summary:
The International Rescue Committee responds to the world"s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and in 22 US cities, the IRC restores safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
Job Overview/Summary:
The Executive Assistant"s primary responsibility is to provide high quality, core executive support to the Senior Vice President (SVP) of Revenue. The position is responsible for managing a range of executive, administrative and logistical support services for the SVP including stakeholder engagement, presentation (Powerpoint etc) and document presentation, scheduling, managing administrative processes, facilitating fast and impactful communication, coordinating travel arrangements and tracking departmental expenses.
Major Responsibilities:
Workflow Coordination
- Manage daily workflow of the SVP, including scheduling, coordinating travel and managing appointments
- Traffic manage strong workflow streams: ensure that information on multiple initiatives is captured and communicated in a direct and timely manner, track tasks on a case-by-case basis, and provide regular, holistic updates to the SVP;
- Provide timely, appropriate support, regularly collecting and formatting team reports, dashboards, and departmental records from key colleagues for timely and high quality submission to SVP of Revenue and senior colleagues;
- Utilize modern digital workflow planning tools such as box, cloud systems, etc.
- Assist as necessary in the organization and support of meetings and conferences
- Coordinate travel arrangements as needed, including flight, accommodation, visa application and ground transportation.
- Assist with the preparation, editing, scanning, copying and distribution of written correspondence.
- Process expense reports and invoices.
- Domestic International travel coordination
- Supporting high impact SVP communications, and meeting materials including Excel spreadsheets and PowerPoint presentations.
Presentation and Meeting Preparation
- Expertly wield modern digital presentation tools such as Powerpoint and Keynote
- Utilize modern data representation reporting, infographics, and visual representation tools;
- Assist in preparing for leadership board meetings, including securing updates on revenue department traffic lights
- Assist in the preparation of meeting materials, including data collection, preparation and assembly of materials.
- Ensure all scheduled meeting needs are met such as projector, Video conference
- Scheduling
Relationship Management
- Provide proactive, timely & high quality engagement with key strategic stakeholders and partners, with responsibility for communication with key vendors, donors, stakeholders, and suppliers;
- Track next steps on all meeting outcomes and communications on a case-by-case basis
- Maintain a high level of efficiency, composure, and optimism in high-pressured situations
- Receive and greet visitors as needed.
Position Reports to: Senior Vice President, Revenue
Job Requirements:
- Advanced degree, college graduate preferred.
- Minimum 3 years" experience.
- Excellent multitasking, efficiency, and organizational skills
- Service oriented and flexibility, commitment to help and support in a fast pace, fast changing environment.
- Excellent interpersonal skills with the ability to establish and maintain strong working relationships at all organizational levels. Team player.
- Ability to take initiative and function independently.
- Strong oral and written communication skills.
- Strong attention to detail.
- Strong computer acumen including proficiency in Microsoft Word, Excel, Power Point and Outlook.
- Excellent presentation and meeting arrangement skills – a developed understanding of how to create high impact settings.
- Experience and use of CRM systems for the management of stakeholder relationships- Salesforce experience desirable
- Highly effective time management skills.
How to apply:
Please follow this link to apply: http://www.aplitrak.com/?adid=a2F0cmluYW1pbGxlci4yMDMyOS4zODMwQGlyYy5hcGxpdHJhay5jb20
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