A. Harold and Associates, LLC (AHA) is looking for a qualified personnel to provide general administrative support for NJROTC Area Eight as described below.
Responsibilities and Tasks:
- Track correspondence, receive and distribute incoming correspondence for the NJROTC Area Eight Office.
- Maintain official correspondence file, file all official correspondence, memorandums, instructions and notices.
- Prepare copies of correspondence received and route to cognizant personnel, provide centralized records function including standard handling/retention procedures, archiving historical and operational documents and document searches.
- Receive visitors and take incoming phone calls, answering routine and non-technical requests for information and directing other calls to the proper recipient.
- Sort, distribute and collect mail.
- Maintain program information and provide information to visitors.
- Coordinate logistics and document requirements for NJROTC Area Eight conferences and meetings, as well as confirm scheduling and attendance of participants.
- Prepare a variety of correspondence i.e., business letters, memorandum, directives, statistical and narrative reports, endorsements and forms.
- Compose/prepare recurring and nonrecurring correspondence, reports and other official documents.
- Prepare spreadsheets utilizing multiple sources of data and maintain government publications files, updating and making changes when change notices are received.
- Maintain accurate databases for all assigned programs.
- Input, delete, retrieve, and correct as required information in the databases to maintain the accuracy of relevant data.
- Receive, research and provide information to NJROTC staff and students regarding Citizenship Development Program.
- Monitor status of NJROTC Area Eight tasks to develop information outputs. Enter, sort and extract data and prepare reports as required and plan and evaluate the effectiveness of the support processes and assist in the development of recommendations to improve and or resolve program problems.
Required Skills and Knowledge:
- Ability to gather, organize and display data and reports and be able to read and understand and apply information and guidance provided by policies, directives and instructions.
- Ability to coordinate and track events involving small or large groups in various locations.
- Possess the knowledge and ability to plan and carry out projects and handle routine problems in accordance with in-house regulations, policies, instructions and directives.
- Good computer skills with the ability to type 40 wpm without error.
- Experience with Microsoft Word, EXCEL, PowerPoint and Access and e-mail programs (i.e., Microsoft Outlook, Google, Yahoo, etc.)
- Excellent communication skills both oral and written.
- Knowledge of record retention/handling procedures sufficient to ensure the location, arrangement, access to and use of data and files.
- Minimum a high school diploma with 4 years administrative, clerical or secretarial experience.
- Ability to obtain a DoD Security Clearance.
A Harold + Associates, LLC provides products/services that are considered defense services under the International Traffic in Arms Regulations (ITAR) and, therefore, requires applicants to be U.S. Citizens, Permanent Resident Aliens, or protected individuals under 8 U.S.C. 1324b(a)(3) (including refugees or asylees). Offers of employment are conditional upon satisfactory completion of pre-employment background verification (including E-Verify).
Equal Opportunity & Affirmative Action Employer
EOE-M/F/D/V
If you are a Qualified Individual with a Disability, or a Disabled Veteran, and require assistance in making your application, please contact Ms. Judi McCoy at (904) 337-1201.
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A. Harold and Associates (AHA), LLC is a diversified small business that provides technology, education, engineering and training support…
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