Under the direction of the Senior QI Technical Advisor, the Quality Improvement (QI) Project Coordinator will work closely with ICAP’s Health Systems Strategies team to coordinate and manage a multi-country portfolio of Quality Improvement training and technical assistance projects. Manages all elements of the project, including workplans, training activities, reports, logistics, ethical approvals, and maintenance of project records and files.
This position is grant funded.
Major Accountabilities
- Serve as the primary point of coordination within ICAP New York for all matters related to the HRSA Quality Improvement Capacity and Impact Project (QICIP) award.
- Liaise with various ICAP units in the planning, coordination and development of project reports, prior approval and budget packages, and other award actions.
- Develop, triage and coordinate responses to requests from the USG donor, including work plans, budgets, progress reports and other award actions.
- Lead and coordinate the preparation and production of quarterly reports and continuation applications, ensuring they contain all required information and data, and comply with donor requirements and CU policies.
- Obtain approvals from key project staff prior to submitting packages for official review and submission by ICAP Strategies & Partnerships Unit and the University.
- Support financial management of the HRSA QICIP award, including creating headquarters budgets, coordinating country budgets, and conducting periodic budget reviews and analyses, in consultation with the project director and relevant Finance staff.
- Assist with the development and overall management of consultancy agreements and sub-agreements with collaborating partners.
- Collate and compile travel requests and meeting requests from ICAP units and country teams on a monthly basis, and submit to HRSA project officers for concurrence prior to submission for prior approval. Prepare and review all TA requests for consultancies and procurements.
- Organize content for and coordinate periodic communications and other interactions with HRSA, collaborating partners and relevant ICAP units and country teams.
- Obtain updates from ICAP country teams and ensure advance communication and sharing of required information to HRSA project officers and other parties prior to all calls; actively participate in all calls, notes decisions and action items; distribute meeting minutes and collate feedback on minutes, with final approval by Project Director.
- Manage IRB submissions and maintenance of regulatory files.
- Coordinate QI-related training and technical assistance activities, including but not limited to: assisting with the development and management of workplans; convening and documenting regular meetings and calls; organizing and disseminating QI materials and resources; and tracking correspondence, contracts, and payment information.
- Coordinate logistics, content and evaluation of program-related meetings, conferences, trainings and workshops.
- Coordinate and develop presentations, success stories and other project documents in consultation with the Senior QI Advisor.
- Support the QI team with the preparation, production, editing, and adaptation of training materials (lesson plans, slide sets, case studies, etc.).
- Provide hands-on support to both on-site training and distance education projects, including but not limited to assisting with logistics and with telecommunications platforms.
- Perform other related duties as assigned.
Travel Requirements:
- Requires approximately one (1) week annually of domestic (inside of the United States) travel to meetings and trainings.
- Requires approximately four (4) weeks of international travel (involving several individual trips) to program countries in Sub-Saharan Africa, Central Asia and/or South East Asia.
Education
- Requires a Bachelor’s degree or equivalent in education and experience, plus three (3) years of related experience.
Experience, Skills & Minimum Required Qualifications
- Minimum two (2) years of relevant experience and demonstrated proficiency in project management/coordination of health programs and/or research projects in low-resource international settings.
- Working knowledge of donor rules and regulations, including but not limited to HRSA, CDC, and management of USG-funded awards.
- Demonstrated expertise in writing, reviewing, analyzing and modifying progress reports, work plans and budgets.
- Excellent English-language verbal and written communications skills.
- Demonstrated talent in writing technical content and training materials.
- Experience working with complex programs involving short deadlines and multiple tasks, in coordination with multiple partners to achieve program results.
Experience, Skills & Preferred Required Qualifications
- Master’s degree in Business, Public Administration or Public Health is preferred.
- Experience in global health programs strongly preferred.
- Fluency in French is a strong advantage.
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