Organization: US Agency for International Development
Country: United States of America
Closing date: 02 Jul 2015
Request for Personal Service Contractor
United States Agency for International Development
Office of U.S. Foreign Disaster Assistance
Position Title: Operations Administrative Assistant
Solicitation Number: SOL-OFDA-15-000063
Salary Level: GS-10 Equivalent: $58,000 – $75,395
Issuance Date: June 18, 2015
Closing Date: July 2, 2015
Closing Time: 5:00 P.M. Eastern Time
Dear Prospective Applicants:
The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking applications from qualified U.S. citizens to provide personal services as an Operations Administrative Assistant under a United States Personal Services Contract (USPSC), as described in the attached solicitation.
Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:
1.Complete resume. In order to fully evaluate your application, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.
(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(e) U.S. Citizenship
Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level for which you are applying. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
2.Supplemental document specifically addressing the Quality Ranking Factors (QRFs) shown in the solicitation.
Additional documents submitted will not be accepted.Incomplete or late applications will not be considered. OFDA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.
Applicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Your complete resume and the supplemental document addressing the QRFs must be mailed, delivered or emailed to:
OFDA Recruitment Team
529 14th Street, NW, Suite 700
Washington, DC 20045
E-Mail Address: recruiter@ofda.gov
Telephone Number: (202) 661-9300
Website: www.OFDAjobs.net
Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.
Sincerely,
Renee Reed
Contracting Officer
DUTIES AND RESPONSIBILITIES Provide daily administrative and operational support for the OFDA Operations Division Director.
Maintain an updated and standardized filing system of personnel files for the Humanitarian Assistance Advisors to the Military (HAA/M) and Support Relief Group (SRG).
Maintain a database on all contracted SRG personnel to ensure that all requirements are met and to provide information to the rest of OFDA on their availability, skills, and previous OFDA experience.
Maintain an office-wide database for the Disaster Resources Unit (DRU).
Track and process the activations of SRG/Detailer personnel from initial activation, to evaluation of their performance after each activation.
Provide administrative and personnel support to SRG personnel including tracking funding balances, facilitating submission of vouchers, coordinating training requirements and other support, as required.
Provide information for recurring bureau and agency reports as well as assist in responding to request for information and taskers.
Assist in maintaining Operations Divisions resources and source documents.
Assist with the orientation of new SRG personnel and keep all SRG informed of changes to the administrative, financial, technical, operational and training requirements of OFDA.
Serve as OFDA Duty officer on a rotational basis.
Serve on DARTs and RMTs as needed
Potentially travel domestically and internationally to OFDA warehouses to assist with yearly warehouse checks and assist with the physical inventory of supplies.
Assist with DART/RMT Trainings which are held four times a year as a role player for the simulation exercise that concludes the training.
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position.)
Bachelor"s degree with study in or pertinent to a specialized field (including, but not limited to, public administration, international relations/development, humanitarian response) and at least two (2) years of work experience, of which one (1) year should be with a disaster response organization.
SELECTION FACTORS
(Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)
● Applicant is a U.S. Citizen;
● Ability to obtain and maintain a SECRET up to a TOP SECRET level security clearance as provided by USAID;
● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements;
● Supplemental document specifically addressing the Quality Ranking Factors (QRFs) submitted;
● Satisfactory verification of academic credentials.
QUALITY RANKING FACTORS (QRFs)
(Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.)
QRF #1 Demonstrated experience tracking actions from initial request to completion on procurement, human resources, facilities management, and/or other administrative information. Experience preparing documentation, maintaining tracking systems to monitor and update status of actions or documents, and maintaining electronic databases and files required;
QRF #2 Experience as a liaison between teams and divisions, demonstrating excellent interpersonal skills and ability to coordinate across teams. Experience serving as point of contact and providing assistance to office personnel on travel, procurement, human resources matters, purchase card orders, and/or other requests for administrative action;
QRF #3 Demonstrated knowledge of and experience in records management and documentation especially for files subject to audit (i.e. purchase card procurements, purchase card reconciliations, etc.) and the ability to apply applicable laws, rules, regulations and procedures governing contracting operations in Federal procurement within the “micro-purchase” threshold and with Personal Services Contracts (PSCs);
QRF #4 Demonstrated ability to perform a variety of tasks and functions concurrently, perform in high stress environments, and complete tasks within limited timeframes; and
QRF #5 Demonstrated ability to communicate effectively in writing through the preparation of clear, concise reports, memoranda, and other official documents.
How to apply:
APPLYING:
Applications must be received by the closing date and time at the address specified in the cover letter.
Qualified individuals are required to submit:
1.Complete resume. In order to fully evaluate your application, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Names and contact information (phone/email) of your current and/or previous supervisor(s). Current and/or previous supervisors may be contacted for a reference.
(d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(e) U.S. Citizenship
Your resume should contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level for which you are applying. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.
2.Supplemental document specifically addressing the QRFs shown in the solicitation.
Additional documents submitted will not be accepted.
By submitting your application materials, you certify that all of the information on and attached to the application is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.
To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.
DOCUMENT SUBMITTALS
Via mail: 529 14th Street, NW, Suite 700, Washington, DC 20045
Via email: recruiter@ofda.gov
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