The Assistant Registrar is responsible for the audit of degree plans, the verification the accuracy of data input into the student academic record, and the implementation of registration processes.
Typical Functions
Obtains and audits degree plans. Notifies advisors and students of graduation deficiencies. Evaluates student transfer credits and determines admission eligibility. Counsels students and assists students in reaching desired objectives. Assists in the development of registration procedures and implements processes. Coordinates computer security for registration. Posts grades and verifies academic standing and honors eligibility. Ensures proper maintenance of students’ electronic records and conducts audits for quality assurance. Verifies accreditation of schools and universities. Performs data entry into complex databases, systems and websites, keying in information and developing queries to gather information and reports. Corrects and updates as needed. Represents the Office of the Registrar in the absence of the Registrar. Provides training and guidance to the Registrar staff by establishing work plans, timeframes and/or deadlines, providing general instructions, and reviewing the work performed to ensure technical accuracy and compliance with instructions or established policies and procedures. Performs other duties as assigned.
Special Job Dimensions
Knowledge, Abilities, and Skills
Knowledge of computers and software application programs. Knowledge of database management and basic accounting principles. Knowledge of registration processes. Ability to conduct research and perform basic quantitative quality assurance reviews. Ability to plan, organize, and coordinate activities, resources, and materials associated with the needs of the department or program. Ability to counsel students and families.
Minimum Education and/or Experience
The formal education equivalent of a bachelor’s degree in business administration or related field and two years of experience in higher education administration. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications
Experience in a registrars office or like environment.
Articulation of transfer work with Banner Student Information System or like system.
Experience in degree audits, paperless records management, and telephone communication skills.
Certificates, Licenses, Registrations
Agency Specific Information
Hire Date: 05/16/2016
The salary for this position is entry level which is $29,251.
This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Applications may also be submitted online at the Arkansas Tech University website: http://www.atu.edu/hr/employment/classified.php
Please apply either at this Arkansas Jobs website OR the Arkansas Tech website. Please do not apply at both websites. RESUMES ARE NOT ACCEPTED IN LIEU OF AN APPLICATION.
Clery Act
October 9, 2012
Arkansas Tech University is committed to assisting all members of the Arkansas Tech University community in providing for their own safety and security. The annual security and fire safety compliance document, which is required by federal law, is available at http://www.atu.edu/securityact/docs/CampusSecurityReport2012.pdf.
If you would like to receive a printed copy of the combined Annual Security and Fire Safety Report which contains this information, you can visit the Arkansas Tech University Public Safety Office at 1508 N. Boulder Avenue or you can request that a copy be mailed to you by calling (479) 968-0222.
The website and booklet contain information regarding campus security and personal safety including topics such as: crime prevention, fire safety, university police law enforcement authority, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. They also contain information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Arkansas Tech University; and on public property within, or immediately adjacent to and accessible from the campus.
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