Summary
Counterpart implements many projects in Central and South America with the support of USAID. The Contractor will provide ad hoc translation services of technical manuals, guides, newsletters, and other types of documents from Spanish to English. The contractor should have a thorough understanding of technical terms relating to civil society, governance, and democracy building.
Core Services and Specific Tasks
The Contractor is anticipated to provide the following core services/tasks:
- Quality ad hoc Spanish to English translation services.
The Contractor will be required to perform specific tasks as follows: - Provide ad hoc translation of technical manuals, guides, newsletters, and other types of documents from Spanish to English within the appropriate turnaround timeframe listed below:
Document # of Pages Timeframe for Turnaround
2-4 pages 2 business days
5-9 pages 3 business days
10 + pages 5 business days
Qualifications
Bidders will be evaluated based on their ability to respond to the core services and specific tasks. Bidders should include information which will allow Counterpart to adequately assess experience related to the following:
1) Thorough understanding of technical terms relating to civil society, governance, and democracy building.
2) Demonstrated ability to accurately and appropriately translate technical documents from Spanish to English.
To Apply
Submitted bids are required to consist of the following documents:
A. Cover Letter
- Name of company or organization
- Type of company or organization
- Address
- Telephone
- Fax
- Full names of members of Board of Directors and Legal Representative (as appropriate)
- Taxpayer Identification Number
- DUNS Number
- Official bank account information
- Other required documents that shall be included as attachments to cover letter:
a. Copy of registration or incorporation in the public registry or equivalent document from the government office where the Bidder is registered
b. Copy of company tax registration, or equivalent document
B. Technical Specifications
- Copy of a translated Technical Document demonstrating the following qualifications:
a. The contractor should have a thorough understanding of technical terms relating to civil society, governance, and democracy building. - CV(s)
C. Price Quote
Bidders shall prepare a price quote in a workable Microsoft Excel document (unlocked with intact formulas) specifying the detailed cost breakdown and the total price of the services being offered in response to this RFQ.
The Bidder shall indicate the unit price in USD for each service, the description, the quantity, and the total cost in USD of the Bid, which will comprise the total price of the Bid. If there is any discrepancy between the unit price and the total amount, the unit price shall be considered as correct and the total amount adjusted accordingly. It shall be assumed that the Bidder is not bidding on any item for which a unit price or total amount is not indicated.
D. Statement of Qualifications
The Bidder shall include in its bid evidence in support of its technical qualifications and ability to perform the Firm Fixed Price Contract if its bid is accepted. The Bidder may include up to three (3) references who can speak to the Bidder’s technical qualifications. These references should include contact names, e-mail addresses, and telephone numbers of persons who can be contacted regarding the Bidder’s prior performance.
Deadline and Late Bids
It is the Bidder’s sole responsibility to ensure that bids are received by Counterpart on or before the Offer Deadline of April 3, 2015; 5:00 PM (EST). Only electronic submissions will be accepted. All bids with technical and price schedule must be received by April 3, 2015; 5:00 PM (EST) by the Program Team at csa.rfq.@counterpart.org. Faxed bids will not be accepted.
A Bid received after the deadline for submission of bids shall be rejected. Bidders will be held responsible for ensuring that their bids are received in accordance with the instructions stated herein and a late bid will not be considered even though it became late as a result of circumstances beyond the Bidder’s control. A late bid will be considered only if the sole cause of its becoming a late bid was attributable to Counterpart, its employees or agents.
Counterpart’s Right to Accept Any Bid and to Reject Any or All Bids
Counterpart will reject any bid that is nonresponsive. Further, Counterpart reserves the right to waive any minor informalities in the bids received if it appears in Counterpart’s best interests to do so, to reject the bid of any firm if, in Counterpart’s judgment, the firm is not fully qualified to provide the services as specified in the Firm Fixed Price or Fixed Unit Price Contract with Ceiling, or to reject all bids.
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