Personal Assistant – Board of Directors
£23,000 – £25,000 pa
High Wycombe – START ASAP MAY 2015
This is a fantastic opportunity for you, an experienced PA to join a leading organisation based in High Wycombe. You must have experience of providing a professional PA service to senior managers.
Excellent organisation and co-ordination skills and be able to prioritise whilst working for a number of directors. Have a flexible approach to tasks and responsibilities, be proactive and able to work on own initiative whilst meeting deadlines as required by the role.
Duties will include:
- Provide full PA support to the Directors of, including diary management, room bookings, preparation of Agenda’s and circulation of presentations and papers
- Taking and issuing minutes
- Prepare monthly Board Reports, collating statistics and input as required.
- Excellent computer skills – MS Outlook and MS office: Word, Excel, PowerPoint – high level of skill in PowerPoint with the ability to produce quality presentations.
- Organising external meetings, bookings rooms, organising Agenda, welcoming visitors, organising refreshments etc.
- Organising and booking off site events, diary management, booking hotels and restaurants as required.
- Booking and organising travel itineraries for Directors.
- Dealing with invoices, patents, awards and maintain legal files
- Project work as required by Board members.
- Preparation and sending of communication, including letters as required by Directors.
- Managing telephone calls and messages, as required by Directors.
- Providing assistance on managing expenses, including collating invoices etc.
- Work with Finance Director to maintain and update the legal register and ensure Due Diligence is up to date.
- Work with Director of Research on IP administration projects.
- Working with Directors on authorisation processes, for example helping to pull together recruitment requisitions, chasing signatures and logging the information
- Provide cover for Reception as required.
- Carry out any other tasks that may be reasonably requested by the Company from time to time.
- Essentials: Confidentiality, Discretion, Prioritise, Previous PA for Senior Managers/Directors and Excellent MS Office skill
This position is urgent and could be a temp to perm position as we are looking for you to start ASAP with a handover period.
Please send your CV to me today.
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