The Business Proposal/Contracts Specialist is an integral part of the new business development process. Under the direction of the Director, International Business Proposal Development, the Business Proposal/Contract Specialist oversees the development of cost proposals including the MSH budget, budget narrative, cost and price analysis of partner budgets, partner budget negotiations and documentation, The Business Proposal/Contracts Specialist can assist with the development of large and complex proposals, and also trains, mentors, assists, manages and supports the Business Proposal/Contracts Associates on smaller proposals.
Cost Proposal Development and Submission: 90%
- Gather, research, analyze and document all cost assumptions for cost proposal budgets. Obtain US and international cost information, quotes and/or analyze historical costs from similar MSH projects, external vendors (as necessary), MSH finance teams (both headquarters-based and field- based) and local consultants.
- Coordinate with the proposal team on strategic issues involving competitive, realistic and responsive proposal budgets. Ensure that the proposal team is educated on donor requirements and regulations for all cost proposals. Assist TSL to develop cost strategy for individual proposals for review and approval by Director, International Business Proposal Development orSenior Director – CCO.
- Manage assigned subcontractors as a part of the proposal process and perform activities including: preparing Teaming Agreements, send out budget assumptions, taking the lead in negotiating budgets with a focus on cost realism and cost and price analysis, documentation for costs proposed and ensuring final submissions conform to donor requirements.
- Develop and revise complex proposal budgets in accordance with donor requirements, while utilizing advanced Excel spreadsheet techniques.
- Attend and lead proposal budget meetings, provide costs based on proposal design inputs, and propose recommendations to the technical team to develop a competitive proposal.
- Ensuring final submissions conform to donor requirements, and provide assistance in budgeting and other donor requirements to organizations when 90% ob description: Private & Confidential Page 4 necessary.
- Review draft and final award documents for consistency of financial data with proposal budgets and provide written and oral analysis. I.
New Business Development Activities:
- Research and analyze various donor requirements for proposal budgeting and project management.
- Create and/or modify budget spreadsheet templates to comply with donor requirements and create and/or revise new budget templates as needed for small proposals or non-U.S. donors/Foundations.
- Provide ongoing formal and informal training to Budget Liaisons and Technical Strategy Leaders on cost proposal budgeting process, SOPs, tools and templates.
- Provide updates to the Cost Proposal Unit proposal tracking sheet. Maintain and revise (on an ongoing basis) content for the Cost Proposal Unit Training Manual.
Additional Resposibilities: 10%
- Participate in the development of CCO Office work plan.
- Attend CCO staff meetings. Prepare and present on assigned topics at the weekly CCO staff meetings.
- Perform math checking of pipeline budgets as necessary.
- Assist in researching and compiling information from the Internet and other sources in order to update and maintain donor regulations.
- In conjunction with the CCO Office Assistant, plan and implement team building activities, such as lunches and parties. 6. Provide other administrative support to CCO Office staff as necessary.
- Domestic and international travel as required.
Qualifications:
- Bachelor’s Degree required; Master’s preferred.
- Minimum four years of experience working in the development of complex cost proposals required.
- Strong computer skills and advanced knowledge of spreadsheets using MS-Excel.
- Advanced analytical and business modeling skills and attention to detail is a must.
- Ability to graphically and textually depict data in order to make recommendations to management.
- Communicates clearly, effectively and respectfully both verbally and in writing.
- Experience working with US government rules and regulations preferredWork effectively and contributes to productive work relationship with staff at all levels – both within team and outside of one’s own project or work group.
- Experience with budgeting and knowledge of regulations and policies for non-US donors such as DFID, UN, WB, Gates, etc. preferred.
- Adapts to new and/or unplanned situations to meet the dynamic needs of the organization.
- English language skills required. Foreign language (Spanish or French) preferred.
- Ability to travel as needed.
- Keyboard use, pulling drawers, lifting papers <10 lbs., travel requirements.
Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap, or status as a disabled or Vietnam Era veteran of the U.S. Armed Forces.
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