Department: Academics
Location: Charles Town, WV
FLSA Status: Non-Exempt
Date Posted: June 16, 2015
Date Closing: Open Until Filled
Synopsis of Role:
The Scheduling Coordinator position is a long-term, full-time temporary position with American Public University System (APUS) This role requires a detail-oriented individual with strong organizational and critical thinking skills to work in support of the scheduling department.
Essential Functions:
Supports associate vice president, scheduling primarily with scheduling faculty and courses for pilot projects.
Manually tracks faculty scheduling for pilot projects.
Manually registers students for pilot projects as needed.
Sets up course section, assigns eligible faculty and registers eligible students in pilot projects.
Sets up and manually manages special cohort sections as needed.
Interfaces with life long learning team to register validated partner program students.
Responds to inquiries from provosts, deans, program directors, and outside departments regarding course and faculty information.
Manually tracks faculty numbers and manipulating faculty schedules in accordance with University policy of those involved in the pilot projects.
Manually tracks faculty scheduling in accordance with Affordable Care Act (ACA) regulations of those involved in the pilot projects.
Maintains the privacy of student accounts through compliance with Family Educational Rights and Privacy Act (FERPA).
Performs other duties as assigned.
Work Environment and Physical Demands:
Standard office environment in Charles Town, WV.
Required Skills
Strong attention to detail, multi-tasking skills, and prioritization techniques.
Proficient in analyzing and synthesizing complex or diverse information, collecting and researching data, and using critical thinking skills and experience to compliment manual and automatic scheduling processes.
Must be a team player who can also work independently with minimal supervision.
Ability to adjust to procedural and process changes as needed.
Ability to juggle a sizeable workload and complete assignments in a timely manner.
Excellent written communication skills.
Ability to interact successfully with APUS staff at all organizational levels, as well as faculty and students.
Required Experience
Associate degree or equivalent work experience; Bachelor’s degree preferred.
Minimum two years of professional experience.
Proficiency in Microsoft Office Suite (Outlook, Word, and Excel).
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