Organization: Management Sciences for Health
Country: United States of America
Closing date: 19 Jun 2015
The Finance Systems Officer is a member of the SCMS finance team providing business operations services support to the Finance Unit, in coordination with the Management Information Systems (MIS) Unit. The Finance Systems Officer is responsible for ensuring financial tracking management within the SCMS Finance Unit. Under the direction of the SCMS Senior Finance Officer, he or she will develop and maintain managerial tracking systems in the Orion and Business Intelligence (BI) financial systems and utilizing excel documents.
The Finance Systems Officer will coordinate with the Country Program Finance Officers on country program financial monitoring, reporting, and cash flow analysis. He or she is responsible for ensuring compliance of administrative, contractual, and financial tracking management and procedures of SCMS, Managing Partners, Subcontractors and USAID. He or she is responsible for working with the MIS unit to ensure proper maintenance and validity of financial reporting.
Specific Responsibilities
- Work with MIS unit in maintenance and development of Orion and BI generated reports. Assist with documentation of processes and procedures, development or mapping of processes, and assist test plans and validate testing results, as needed.
- Monitor, confirm, and/or troubleshoot a range of routine operations, including routine reports, maintenance of project codes, identification of transactions, and respond to data calls.
- Support critical activities including Monthly Finance Statement (MFS) Reports, monthly reconciliations and tracking, including research and resolution of issues.
- Prepare Financial Reporting deliverables to internal and external stakeholders on the financial status of SCMS finances.
- Manage project coding in Orion – creation, modifications, obligations, etc.
- Manage Orion country program funding levels and regularly reconcile approved funding level with USAID reports.
- Assist in budget exercise reporting and reconciling multiple financial templates into summary reports.
- Prepare routine and ad-hoc financial reports using innovative means to meet the dynamic needs of the project closeout.
- Ensure Financial Standard Operating Procedures are up to date and work processes are being followed.
- In coordination with the Finance Associate, assist in reporting of subcontractor ceilings and obligations in Orion.
- In coordination with Country Program Finance Officers, monitor costs against budget, including tracking of accruals.
- In coordination with Senior Finance Officer, assist in the reconciliation of
- Funding Concurrence Memo (FCM) funding and expenditures.
- In coordination with Finance Unit Manager, assist in reconciliation of Global Monthly Finance Statement (GMFS).
- Other assignments as required.
Qualifications
The ideal candidate will possess a combination of financial experience and functional financial systems support experience.
- Bachelor’s degree preferably in Business Administration, Accounting, Computer Science, or a relevant field.
- 2 or more years of work experience in a similar position.
- Experience with Oracle and Business Intelligence systems preferred.
- Experience working with USAID contracts and international projects.
- Strong analytical skills required.
- Demonstrated advanced to expert skills in Excel. Intermediate skills in Word, Access and general Microsoft Office Applications.
- Demonstrated ability working as part of a team, as well as independently, and with multi-disciplinary staff of all levels.
- Strong attention to detail required.
- Ability to work in a fast-paced team environment and to prioritize as required.
- Fluency in English, including speaking, reading, and writing, with the ability to conduct business in English.
- Authorized to work in the United States of America.
Resumes and cover letters must be submitted by June 17, 2015.
Background Information
The Partnership for Supply Chain Management (PFSCM) brings together multiple private sector, non-government and faith-based organizations that are among the most trusted names in supply chain management and international public health and development in the world. PFSCM has been recognized internationally for its work to save lives through stronger public health supply chains; the partnership won two supply chain distinction awards from the European Supply Chain and Logistics Summit in 2010 and was a finalist in the 2012 Supply Chain Innovation Award Competition sponsored by the Council of Supply Chain Management Professionals (CSCMP) and SupplyChainBrain.
PFSCM is implementing the Supply Chain Management System (SCMS) contract for USAID as part of the President’s Emergency Plan for AIDS Relief (PEPFAR). With offices in more than 20 countries and over 800 dedicated staff members around the world, SCMS is helping to improve the lives of people living with HIV/AIDS in some of the countries most severely impacted by the pandemic. SCMS procures essential medicines and supplies at affordable prices; helps strengthen and build cost-effective, reliable, secure and sustainable supply chain systems; and fosters coordination of key stakeholders.
In addition, PFSCM implements other supply chain management projects with other
client/donors as appropriate.
EEO Statement
Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.
Reports To
SCMS Senior Finance Officer
How to apply:
Visit the MSH Website to APPLY!
https://jobs-msh.icims.com/jobs/8317/finance-systems-officer/job
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