Organization: International Rescue Committee
Country: United States of America
Closing date: 23 Aug 2015
Organization Description
IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve. Since 1996, IRC has been implementing gender-based violence programs in refugee, internally displaced and other conflict-affected communities and has gained a reputation as a global leader in this field.
IRC is one of the only humanitarian organizations to maintain an independent Women"s Protection & Empowerment (WPE) Technical Unit. This team of experts ensures that IRC"s programs adhere to the principles of best practice and promote the ongoing evolution of knowledge and practice in the prevention of and response to violence against women and girls.
The Women"s Protection & Empowerment Unit is comprised of 30+ team members supporting programming, resource development, research and learning and policy and advocacy for over 20 countries. With an audacious vision of a world where women and girls are valued, live free from violence and can exercise their rights to promote their own safety, equality and voice, the IRC is known for its cutting edge anti-violence programming in humanitarian settings. The WPE"s Technical Unit"s mission is to support programs that facilitate the healing, dignity and self-determination of women and girls who have experienced violence; to create opportunities for women and girls to transform their lives and to make their voices heard in pursuit of a safer, more equitable world; to work in partnership with communities and institutions to promote and protect women"s and girl"s rights and to empower them to enjoy those rights.
SCOPE
The WPE Grants & Budget Manager will maintain quality grants management for a number of grants within IRC"s WPE Technical Unit. Reporting to the Senior Grants and Operations Coordinator, this position will work closely with in-country and HQ grants staff, finance and business development to ensure timely and accurate grant reporting, maintenance of grant records, and leadership of the proposal process for new grants where necessary. The Grants & Budget Manager, will also be responsible for tracking grant spending, developing spending plans, and managing internal disbursement of grant funding to country programs. This position might have some limited field travel and logistical support for special projects.
ESSENTIAL JOB FUNCTIONS
Grants and Budget Management
- Develop and maintain an in-depth understanding of Unit grants, donor compliance, and budget conditions and status
- Review, track, and analyze expenditures for Unit grants
- Review monthly BvAs and transaction detail reports, particpate in monthly budget meetings and ensure that all BvAs and financial reports accurately reflect the current and planned spending of the Technical Unit
- Make any necessary spending plan adjustments for Technical Unit led grants
- Attend and actively participate in all grant related meetings
- Work in close collaboration with the Unit"s Senior Coordinator for Grants and Operations to harmonize TU-led grants as part of the WPE Unit"s grants and funding portfolio
- Work with relevant WPE Unit and HQ-based finance staff to ensure accuracy of grant financial reports, promptly identify and advise the Senior Coordinator, TU Director, and applicable grant leads on areas of concern
- Review and process sub-grants to country programs for Unit activities
- Manage and coordinate the approval of agreements, amendments, cost extensions and no-cost extensions for Unit grants
- In partnership with program technical staff, manage and contribute to the development of TU-led grant budget proposals ensuring donor and IRC compliance Utilize existing IRC standard grant management processes (OTIS, opening, review and closing grant meetings) and develop new tools or reporting formats to enhance grants management
- Manage salary allocations for the Technical Unit by tracking and monitoring all salary lines in Technical Unit led grant budgets and accurately entering them into the appropriate IRC systems
- Work with other technical unit grants & budget managers to streamline and harmonize IRC processes
Donor Reporting and New Business
- Develop guidance, templates, and toolkits to ensure timely submission of narrative and financial donor reports
- Support Unit technical staff in the development of proposals for new development opportunities, including reviewing and contributing to concept notes, proposals and creating budgets
- Manage OTIS (Opportunity Tracking Information System) workflow for proposals, ongoing grants, agreements and amendments
- Assist in donor relations; participate in calls with select donors, represent Unit at donor meetings as required; and communicate relevant priorities to donors and internal business development and foundation relations units.
Other support for special projects
- Provide logistical assistance in the planning and execution of Unit workshops, meetings, and
trainings
- Assist Unit members with development of external reports, web content, presentations and
technical tools as needed
- Other duties as assigned
Job Qualifications
Education:
- Bachelor"s degree in relevant field is required.
Work Experience:
- 2 years of experience managing government and/or private grants
- Demonstrated experience developing proposals for public and private donors
Demonstrated Skills and Competencies:
- Excellent budget management skills including experience tracking expenses and developing spending plans
- Excellent organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced and detail-oriented environment
- Excellent interpersonal and communication skills: the ability to effectively liaise with and motivate a variety of people in a multi-cultural environment
- Excellent computer skills: MS Word, Excel, and Desktop Publishing. Proficiency in Excel preferred.
Language Skills:
- English fluency
Working Environment:
- Travel less than 10%
How to apply:
Please follow this link to apply: http://www.aplitrak.com/?adid=a2F0cmluYW1pbGxlci40MTQzNS4zODMwQGlyYy5hcGxpdHJhay5jb20
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