Organization: Catholic Relief Services
Country: United States of America
Closing date: 15 Oct 2015
Job Title:Talent Acquisition & Talent Development Administrative Assistant II
Department:Human Resources**
Position Type:**Full-Time**
Job Location:**Baltimore, Maryland**
Band:**B**
FLSA:**Non-Exempt**
Reports To:**Director of Talent & Capacity Building/Senior Talent Acquisition Specialist**
About CRS:**
Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.
Job Summary:
This full-time position will be split evenly between providing administrative support to the Talent & Capacity Building Director and a team of Talent Acquisition Specialists (TAS) within the Human Resources Division of CRS Headquarters.
Specific Responsibilities: Job Posting and Advertising:
- Post and advertise open jobs within 36 hours to varying external websites
- Works with TAS to implement creative and cost-effective sourcing strategies to attract and source candidates
- Stay informed of trends and innovative recruiting techniques to attract qualified staff
- Negotiate advertising costs with advertising counterparts
- Manages advertising expenses and communicates such recruiters
- Keep all parties involved informed of expense and budget trends
Administration:
- Assisting TAS in coordination and scheduling of interviews
- Complete Bridger verifications
- Complete Talent Acquisition Group (TAG) invoicing
- Coordinate attendance in job fairs, including maintaining a schedule of TAS participation and associated invoicing
- Work with travel vendor and staff to book relocation travel
- Track and administer payment of referral bonus program
- Maintain internal TAG SharePoint site with current and updated team documents
- Keep TAG weekly team meeting minutes
- Backstop TAS on other duties as assigned
Director Support:
- Answers and screens incoming calls, using discretion in handling/distributing calls. Creates call list for follow-up and tracks accordingly.
- Performs keyboarding, messaging, and copying and filing. Creates files and maintains electronic and manual files as needed, keeping them up to date and ready for use.
- Answers questions from employees or directs employees to the proper person within HR.
- Handles confidential matters with tact, discretion and professional judgment. Respects individual"s right to privacy.
- Makes recommendations so meetings run smoothly including proper AV equipment, speaker phones, etc. Sets up proper meeting reminders. Gathers documents and prepares files to help in meeting prep.
- Manages sensitive employee data, including salary data.
- Formats, edits, proofread, reproduce and distributes materials. Produces documents, PowerPoint presentations or spreadsheets using Microsoft tools.
Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
- Serves with Integrity
- Models Stewardship
- Cultivates Constructive Relationships
- Promotes Learning
Supervisory Responsibilities: None
Key Working Relationships:
*Internal:*TAG team, Talent Development Team, Accounts Payable, HR staff, Hiring Managers
*External:*Advertising and Travel Vendors
Required Qualifications and Experience:
Bachelor"s degree in a related field preferred.
- At least one year of relevant administrative support experience required.
- Demonstrated ability to apply Catholic Social Teaching principles and represent CRS and its programs
- Able to handle confidential information with discretion
- Strong customer service orientation
- Proven ability to exhibit strong organizational skills in a fast-paced environment
- Proficiency with Microsoft products including MS Outlook, Word, Excel, SharePoint and PowerPoint.
Required Foreign Language: None
Required Travel: None
Work Environment:
Normal conditions for an office environment, based in Baltimore at CRS" headquarters.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
CRS" talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
NOTE: All interested applicants must be authorized to work in the U.S. at the time of application.
Equal Opportunity Employer
How to apply:
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