Organization: Catholic Medical Mission Board
Country: United States of America
Closing date: 30 Oct 2015
The Senior Specialist, Program Support and Grants Compliance, reporting to the Director of Program Support and Grants Compliance, will support the following country program support functions: financial management, grants administration and compliance functions. The Senior Specialist will ensure the efficacy of cost proposals, in alignment with CMMB’s global strategy and all relevant donor rules and regulations, and help ensure all financial compliance needs are met. The Senior Specialist will be a member of the Resource Mobilization and Grants Management and Compliance cross functional teams. This position will be based in New York, NY and will require some travel. This position is based in New York, NY.
Key Responsibilities
Program Support (Pre- and Post Award)
· Support the administrative functions of CMMB’s country offices. This includes, but is not limited to the standardization and retention of subagreements and subcontracts, pre-award and post award assessments and inclusion of relevant flow-down terms and conditions and other legal activities, such as memoranda of agreement and leases, procurements and related inventory and fleet management.
· Liaise as necessary with donors, subgrantees, partner agencies, other NGOs, and advocacy groups.
· Support country offices in the implementation of CMMB program support policies and procedures. Ensure CMMB management and operational practices are consistent with donor agency policies and procedures.
· Develop and maintain a filing system to ensure efficient storage and access to departmental information according to sound administrative practices.
Financial Management (Pre- and Post Award)
· Support monthly country office grants cash flow and balance management, in close collaboration with US and Field Finance members
· Contribute heavily to the preparation and review of program budgets and plans, giving detailed level of quality control at the proposal and continuation phases. Ensure budgets are sufficiently reviewed for items that include: cost realism, USG regulatory compliance, indirect costs, invoicing implications and overall business risks.
· Support the standardization and enhancement of business process and accounting practices. This includes reviewing and analyzing financial reports and providing variance analysis narrative and ensuring ongoing maintenance of grants revenue and expense**.**
Grants Compliance (Post Award)
· Maintain country specific compliance calendars to track, monitor and ensure the successful fulfillment of all donor requirements for grants, contracts, subcontracts and other related agreements.
· Ensure full compliance with USG and other associated regulations on the drawdown and release of USG and other funds for CMMB operations in the US and global offices.
· Assist with audits, such as A-133 at the US and country level. Provide recommendations for corrective actions regarding compliance issues and lead or assist with internal investigations as necessary.
· Support country offices, and interface as necessary with external partners, on processes surrounding proposal development, implementation, sub-grant monitoring, reporting, and fulfillment.
· Assist and lead staff training and orientation on grant management processes and policies.
· Maintain control and oversight of proposal files, forms, drafts, etc. to strengthen communication, best practices, and knowledge management.
· Note: These essential functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required.
Travel
Up to eight weeks a year of travel.
Cross Functional Teaming Responsibilities
· Grants Management and Compliance (Member) -Coordinate the successful fulfillment of donor requirements for grants and contracts.
· Resource Mobilization (Member) – Identify and develop opportunities for grants acquisition.
Qualifications & Requirements
Competencies and skills
· Committed to CMMB mission, values and strategy.
· Strong communication, interpersonal and process management skills
· Ability to exercise strategic judgement on multiple assignments at once; high level of organization, sensitivity to deadlines, and ability to work quickly; high level of self-motivation and action-orientation.
· Understanding of the need for administrative rigor as part of good grant management; perspective on the appropriate balance between substance and process operation in multi-donor environment.
· Understanding of cultural and contextual differences and ability to work effectively with a multicultural staff and colleagues/partners.
· General knowledge of accounting, finance, and cash flow under the guidelines of the US government, including NICRA.
· Knowledge of technical areas surrounding maternal and child health, nutrition, water and sanitation and HIV/AIDS is helpful.
· Demonstrated ability to analyze and interpret quantitative and qualitative information.
· Advanced skills in Microsoft Office, especially Excel, and significant experience in using various software, database tools and platforms.
· Experience managing data in USG portals: SAM, FSRS, PMS, Grants.gov
Required experience and demonstrated results
· 5+ years’ experience in a compliance-oriented environment, with significant exposure to US government rules and regulations such as CFR200, OMB circulars, and federal travel regulation.
· Experience participating in the process of submitting and implementing large-scale, complex bids of multimillion dollar value.
· Experience managing data in at least one of the following USG portals: SAM, FSRS, PMS, Grants.gov
· Must be comfortable working for a faith based organization.
Education and/or certification
· Bachelor’s degree required. Master’s degree desirable.
How to apply:
To apply for this position please email CMMB at HRResumes@cmmb.org and attach a resume and cover letter.
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