Examples of Duties:
Reception and Communications-
Receives incoming calls, takes messages, and forwards calls.
Assists window customers, receives money, and provides accurate information and instructions regarding cases.
Receives complaints from the public and refers them to the appropriate party.
Assists customers on Plea Day, receives money orders and distributes court appearance orders.
Prints Plea Docket and confirms files are appropriately located for court.
Arrest Warrants-
Interviews victims, law enforcement officers, and witnesses; assesses additional information for warrant procedures.
Constructs complaints, compiles statements from witnesses for evidence to ensure the charge fits the offense.
Establishes probable cause and determines that all elements required in the State Criminal Code have been met.
Prepares necessary paperwork for arrest procedures.
Sets bail in municipal ordinance violations.
Issues warrants.
Clerical and Records Management-
Assists in the preparation of all cases for court; records all cases.
Maintains departmental files in a systematic manner.
Retrieves information and files as required.
Requests reports or certified copies of files and convictions from different agencies as needed.
Requests DUI dispositions from the Department of Public Safety.
Driver’s history reports .
Related Duties-
Receives guilty pleas, takes depositions.
Reconciles money drawer.
Receives payments and updates files to reflect payment.
Performs background checks .
Assists other office personnel.
Performs other related duties as required.
Assumes responsibility for money after cases have been adjudicated and applies to fine.
Typical Qualifications:
High school diploma or GED required.
Experience in general secretarial and clerical work with knowledge of computers, data entry and work processing preferred.
Alabama Magistrate certification.
Must have valid Alabama driver’s license.
Must be U.S. Citizen.
Willing to work overtime.
Willing to cooperate in the work load of the department.
Willing to comply with City of Prattville rules and regulations.
Willing to work on call.
Supplemental Information:
Minimum Requirements to Perform Essential Job Functions:
Knowledge of City of Prattville policies and procedures.
Knowledge of Finance Department policies, rules, and procedures.
Knowledge of secretarial practices and procedures.
Knowledge of computer software used by City of Prattville.
Knowledge of business English, spelling, and math.
Skill in typing.
Skill in using computer terminal and personal computer.
Skill in operating the telephone system.
Skill in the use of prescribed computer software.
Skill in the use of various office equipment, e.g., copier, scanner, adding machine, fax machine, computer terminal, and personal computer.
Skill in writing in order to prepare correspondence, reports, and related documents.
Ability to prioritize and organize work.
Ability to make moderately complex decisions in accordance with policies.
Ability to greet public in a pleasant, clear, and courteous manner.
Ability to remember names, locations, and functions of office and personnel served.
Ability to understand and follow oral and written instructions.
Ability to establish and maintain effective working relationships with other employees and the public.
Ability to maintain confidential information.
Ability to remain calm during high stress situations.
The City of Prattville is dedicated to providing equal opportunity for employment to all applicants without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any other protected status.
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