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Job Description: * Provide administrative support to the Vice President and several Directors / Senior Directors
Calendar management for the Vice President and several Directors / Senior Directors with effective prioritization.
Daily look ahead of calendar conflicts and timely resolution
Coordination of meetings, including set-up (audio/video conferencing, webex), notifications, managing conference room details, catering and copying and distribution of meeting materials
Support team member travel to MedImmune sites, other companies and conferences through timely and accurate coordination of travel schedules, hotel rooms, and prompt processing of expense reports
Preparation and editing of presentations, spreadsheets, correspondence and general communications for the senior management’s review
Management of mail and other business documents as assigned
Prepare as directed various forms for Purchasing and Finance
Answer phones, file, photocopy, scan, fax and perform general administrative support functions
Assistance in procurement of electronic devices, office supplies, and resolving IT related issues
Schedule interviews and manage staffing documents
Coordinate onboarding process for new employees and exit process for those leaving the company
Help with unexpected business situations such as schedule changes, requests for information etc.
Organize onsite/offsite events and special events
Qualifications: H.S. diploma required; BA/BS degree preferred. Can come from any industry, doesn’t necessarily need to be biotech or pharma. Must have a minimum of 6 years of experience supporting executive level. Must have strong communication skills and be able to make travel arrangements and scheduling.
Skills: Calendar management, administrative support , accurate coordination of travel schedules, hotel rooms, and prompt processing of expense reports
Indeed – 2 days ago
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