150102 – Admissions Operations
Advertised Salary Range
$12.00 per hour
Class Code
0014
FTE
No Response
Job Type
Temporary
Job Classification
Temporary
Location
Fort Myers, FL – Main Campus
Job Close Date
Open
This job opening is a pool for a part-time Admissions Assistant. Current vacancies and anticipated vacancies will be hired from this pool. If an Admissions Assistant position becomes vacant and your application is in the pool, you may be contacted if your credentials meet the qualifications and requirements of the position as stated in this vacancy announcement.
Minimum Qualifications
High school diploma and two (2) years of data entry experience. Demonstrated attention to detail in completing data entry tasks. Experience entering large volumes of data and documents into a computer system by established deadlines. Demonstrated experience completing tasks on time. Experience with personal computers using Microsoft Office (e.g. Word, Excel, and Outlook).
Preferred Qualifications
Data entry experience in education, business, medical or related fields. Experience in a customer service environment.
Special Instructions to Applicants
Because applications and materials are subject to public review and retention under Florida’s Public Records Law, please DO NOT send examples of your project/scholarship unless requested to do so. Therefore all submitted materials including articles, disks, slides, books, etc., become the property of FGCU and CANNOT BE RETURNED. As applicable, finalists will be notified of the need to submit specific additional materials. Such materials will become the property of FGCU.
For faculty vacancies, it is expected that a copy of the transcript of the applicant’s highest degree in the field of instruction will be scanned and attached in SOAR as part of the application package.
Under Florida’s Public Records law, applications will be available for public review upon request and become property of FGCU.
Other Information:
As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement).
Required Licenses/Certifications and Other Specific Requirements of Law:
Police background check & fingerprinting
Adhere to FERPA Requirements (Buckley Amendment)
General Summary Statement:
This position’s duties will involves entering a high volume of admissions data and reviewing admissions documents by established deadlines. Additional duties may also include responding to inquiries by telephone or email, providing customer service and other duties as assigned.
Other Licenses & Certifications:
Quicklink to Posting
jobs.fgcu.edu/applicants/Central?quickFind=53735
A&P/Faculty Job Responsibilities
1
Record
Function Type:
Job Duty:
Order of Importance
N/A
Support Personnel Job Responsibilities
3
Records
% of Time
Job Duty
60
Enter and process admissions data in Banner. Review admissions documents.
30
Responding to inquiries by telephone or email and providing customer service about the admission process.
10
Complete special projects and other duties as assigned.
Additional Posting Details
Working Hours:
a. Identify daily hours and days of the week, example: 8 – 5 Monday – Friday.
b. Total Hours worked – 40
c. Any variation in workweek such as on-call status or rotation
a) This is a non-benefit earning part-time position in Undergraduate Admissions. The work schedule is Monday through Friday from 8am to 5pm.
b) Total hours per week will be 29.
c) Limited evening hours from 5pm-8pm, depending on office needs, is an option and can be negotiated.
If the person does not work the normal 8-5 schedule in this position, please select the correct shift hours.
Other (Specify Below)
Other Shift Hours:
Knowledge, Skills and Abilities
Knowledge and experience with general office procedures. Knowledge of and ability to use Banner student information system. Knowledge of Florida admissions rules, regulations, and the Family Educational Rights and Privacy Act (FERPA). Ability to communicate effectively both orally and in writing. Knowledge of University programs and prerequisite requirements. Ability to review, analyze, formulate, organize, and follow through with tasks. Good organizational skills, attention to detail, and flexibility. Ability to coordinate and implement assignments in order to meet deadlines. Ability to work under pressure. Ability to operate a personal computer and use Microsoft Office (e.g. Excel, Word, and Outlook).
Physical, Mental, and Environmental Characteristics of the Position:
Repetitive Wrist Motion
Lifting up to approximately _____ lbs. (Identify below)
Sit for extended periods of time
Workplace Safety Statement (Specified Below)
Other Characteristics of Position:
30 pounds
Notifies supervisor of potential workplace hazards for protecting themself and others by following the safe work procedures identified by the supervisor.
Statement of Responsibility for Confidential Data
Responsible for providing a secure confidential environment for student records and other confidential information.
All rules and regulations concerning the Family Educational Rights and Privacy Act (FERPA) must be followed regarding the handling of all confidential information such as student records, grievance issues, and personnel matters.
Required Documents
Optional Documents
Resume
Cover Letter
Unofficial Transcript
Professional Reference Letter 1
Professional Reference Letter 2
Professional Reference Letter 3
Professional Reference Letter 4
Professional Reference Letter 5
Additional Materials 1
Additional Materials 2
Additional Materials 3
Additional Materials 4
Additional Materials 5
List of 5 References (Name, Address, Phone #)
Note
Eligibility determination will be made by the Florida Gulf Coast University Human Resources Office. Federal law requires that we hire only U.S. Citizens and lawfully authorized aliens. Males between the ages of 18 and 26 are required to provide proof of Selective Service Registration prior to employment.
Persons with disabilities needing reasonable accommodations to participate in the application/selection process must notify the Office of Adaptive Services at (239) 590-7956, or via Florida Relay 711 for TTY/TDD/VCO, a minimum of five (5) working days in advance.
Application Types Accepted
Support Personnel Application
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