Country: United States of America
Closing date: 04 Nov 2015
GENERAL FUNCTION
Under the supervision of the ICT Policy and Programs (ICTPP) Vice President, the Business Manager’s primary responsibilities are managing, monitoring, supporting and analyzing the project portfolio’s financial performance. The Business Manager acts as a key liaison between business administration and program teams, and provides high-level administrative support to the programs within the department. The Business Manager also leads budget design and planning for business-related development as well as financial forecasting and planning for the projects and portfolio teams.
ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the following; other duties may be assigned:
Programmatic (50%)
- Provide analytical/financial support to the Vice President and Project Directors in the ICT Programs and Policy (ICTPP) department.
- Maintain high level contacts with current and potential donors and program partners.
- Track and advise program budgets
- Provide financial analysis and guidance
- Liaise with program managers and business managers in-portfolio and other departments as required
- Prepare and deliver monthly presentations on portfolio’s performance
- Proposal budget development for new and modifications and adjustments of current budgets.
- Compile regular reports and analysis for management review
- Develop and monitor the portfolio’s grants and contracts.
- Support VP, Regional Managers, and Project Directors in start-up phases of new projects including technical launch, review business operations systems, and close out of programs and training of operational staff.
- Support local partners in the Program Unit with proposal, budget, financial reporting development and organizational development.
- Conduct partner’s site visits
- Manage expense reports, vouchers, and process payment requests.
- Other duties as assigned.
Corporate (50%)
- Monitor and resolve financial obligation issues with funders.
- Prepare advanced financial analysis & reporting utilizing ERP system.
- Provide review of Purchase Orders (POs).
- Provide initial fund check for scheduled disbursements.
- Approve other cash funding requests prepared by field accountants.
- Review and approve recode requests prepared by field accountants.
- Provide necessary program support during project and office start-up and close-out.
- Serve as key liaison and issue escalation point with business administration departments.
- Support implementation of policies, procedures and audit finding responses.
- Develop budgets in support of proposal process. Coordinate review, update, corrections with Grants and Contracts (GC) team.
- Procurement documentation prep and submission to GC (bids, PO requisition form)
- Coordination of funder prior approval where applicable.
- Subgrants:
- Direct Budget/Agreement Negotiation with Subrecipient (calls and emails)
- Following up with Subrecipient to get responses
- Following up with Programs to get responses related to subgrant SOWs and budgets
- Initial Review of Narrative and Financial Reports
- Direct Report/Payment Clarification/Negotiation with Subrecipient
- Following up with Programs to get field approval of Subrecipient Narrative Reports
- Payment request/WTR
- Prepare budget modifications as needed.
- Cost Share Tracking – document for Grants and Contracts. Reconcile field tracking and ERP tracking.
- Travel Tracking – document for Grants and contracts. Reconcile field tracking and ERP tracking.
- Coordinate with Grants and Contracts on request for obligations or other mods to awards.
- Understanding of and demonstrated commitment to upholding Internews’ Core Values.
QUALIFICATIONS:
- Relevant university degree required; Masters in related area preferred.
- Experience with non-profit project and portfolio management as well as developing or supporting USAID and European donor funded programs
- Experience with financial analysis, accounting, bookkeeping and financial management
- Grant proposal and budget development experience
- Experience with legal/regulatory issues and/or policy advocacy a significant asset
- Experience with the Program Unit Region; language proficiency a significant asset; other regional language skills helpful
- Fluent Spanish preferred
- Demonstrated interpersonal skills including diplomacy, tact, and the ability to negotiate
- Excellent communication skills: speaking, writing, and listening
- Proven ability to set priorities and manage time effectively
- Proven analytical and problem-solving ability
- Proven ability to work both independently and as an effective team member
- Proven ability to prioritize and handle multiple on-going assignments
- Proficient in MS Office
How to apply:
Please visit: https://chc.tbe.taleo.net/chc06/ats/careers/requisition.jsp?org=INTERNEWS&cws=1&rid=466
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