Organization: Creative Associates International
Country: United States of America
Closing date: 08 Oct 2015
Position Location:Washington, D.C.
Background:
Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions and stabilization. Based in Washington, D.C., Creative has a field presence in more than 15 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.
Position Summary:
The Proposal Specialist is an entry-level position within the Proposal Development Department. He/she supports the production of the final versions of proposals and applications for client consideration. The proposals Creative produces are large, complex documents frequently over 500 pages, with multiple annexes and graphics and produced in various programs, including MSWord, Excel, Powerpoint, Project, and Adobe Acrobat. The Specialist works as an integral part of the proposal development team to ensure that these proposals are produced in the required formats and meet the highest quality standards for document publishing. The Specialist also performs other tasks associated with the general administration of the Proposal Development Department, including processing consultant agreements, consultant payments, and reimbursements.
****Reporting & Supervision:****
This entry-level position is housed in the Proposal Development Department, reporting to the Director, Proposal Development or designee. The position regularly interacts with the technical divisions and with finance and contracts, human resources, communications, and the Office of the President.
Primary Responsibilities:
- Maintains files of proposal documents, both hard copy and electronic, and disseminates final copies to internal distribution list;
- Supports proposal recruitment efforts including organizing, filing, reviewing, editing, and formatting resumes for proposals; conducts resume database searches, supports applicant tracking, and assists in resume screening, candidate contact, and follow-up, as needed;
- Maintains the Proposal Development Department’s Performance Portal;
- Maintains the Proposal Development Department’s Business Development Tracker;
- Attends business development meetings and records proceedings;
- Provides support in the role of Proposal Coordinator and Production Coordinator (per Creative’s Business Development Policy and Process Manual), as requested;
- Reviews and vets various proposal documentation, including documentation from subcontractors;
- Processes consultant agreements and payments in coordination with Proposal Coordinators and Proposal Managers; processes other payments and reimbursements, as needed;
- Maintains supply cabinet and list of items required in other common spaces; and
- Provides administrative support to the Vice President and Senior Director, Development Division and the Director, Proposal Development.
Required Skills & Qualifications:
- BA in International Development, English, Journalism, Communications, or other relevant discipline;
- 1-2 years of work experience in international development and/or proposal production or other layout, design or desktop publishing;
- Strong English writing, editing and organizational skills, and attention to detail;
- Strong document layout and production skills;
- Ability to work independently with minimal supervision;
- Expertise with MS Office spreadsheet (Excel), word processing (Word), document production (Adobe) and presentation (Powerpoint) software;
- Commitment to international development; and
- Commitment to High Performance Organization and values-driven work environment.
****Desired Skills & Qualifications:****
- Second language, such as French, Spanish, or Arabic; and
- Experience using Sharepoint.
How to apply:
Please apply online: https://rew21.ultipro.com/CRE1010/JobBoard/JobDetails.aspx?__ID=*485EAFF3AA43AC43
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