The Parks Office Manager II is responsible for monitoring park processes including preparation and reporting of budgets, cash receipts and deposits, purchasing, records management, contract management, payroll and personnel administration, guest relations and inventory. This position is governed by state and federal laws and agency/institution policy.
Typical Functions
Supervises full or part-time employees by planning and assigning job duties, providing training and counseling, and conducting performance reviews. Manages the bi-weekly payroll process for the park by entering time, maintaining time records, and performing time audits. Maintains record-keeping systems on cash receipts and deposits, budget preparation and reports, inventory, contracts, major maintenance, bulk fuel, and office supplies. Prepares and distributes park reports, business and promotional correspondence, budget justification, and customer inquiry responses. Prepares purchase orders and coordinates with the Purchasing Section. Maintains vendor relations, vendor information, and pricing. Creates and maintains files on park operations. May manage a retail facility including ordering, pricing and displaying merchandise and assisting with inventory. Performs other duties as assigned.
Special Job Dimensions
Knowledge, Abilities, and Skills
Knowledge of basic accounting and bookkeeping principals and/or general payroll procedures. Knowledge of general office procedures. Knowledge of customer service principles. Knowledge of supervisory practices and techniques. Ability to use Microsoft Office software and other software as required. Ability to analyze data and prepare written information and reports. Ability to communicate with a diverse group of employees and customers. Ability to prepare, analyze, and interpret financial reports and statements. Ability to comprehend program goals, objectives, and operations in correlation with budget and program analyses. Ability to establish and maintain working relationships with others.
Minimum Education and/or Experience
The formal education equivalent of a high school diploma; plus four years of experience in accounting, personnel administration, payroll, or a related field, including one year in a supervisory or leadership capacity. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications
Certificates, Licenses, Registrations
Agency Specific Information
This position works in the administration office at the lodge managing all bookkeeping and administrative support functions in the park and is responsible for auditing invoices, posting and reconciling cash receipt reports, preparing bank deposits, and compiling information for various reports. Job duties include posting transactions to park ledgers, computing current budget balances, issuing purchase orders, completing personnel and payroll documents, and maintaining files, time sheets, and leave records. Other duties include supervising two employees, performing general clerical and receptionist duties, completing performance evaluations, and other duties as assigned.
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