Administrative Secretary job - Palmdale School District - Palmdale, CA

To perform a wide variety of responsible secretarial and routine administrative duties in support of District management staff and to provide general information and assistance to the public.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from District management staff.

Example of Duties:

Duties may include, but are not limited to, the following:

Type and proofread a wide variety of reports, letters, memos and statistical charts; type from rough draft, or verbal instructions; compose correspondence related to responsibilities assigned.

Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to responsibilities assigned; receive and route mail.

Compile data for special projects; collect and assemble data and background materials for a variety of reports.

Maintain calendars and schedules of activities, meetings and various events; coordinate activities with other departments, the public and outside agencies.

Utilize two-way radio to inform, direct or alert maintenance crews; process and file all completed work orders.

Write purchase orders and requisitions; assign appropriate accounting codes to all invoices.

Perform general clerical work including filing, scheduling appointments and meetings.

Organize and maintain filing systems; maintain records related to specific area of assignment.

Verify and review materials for completeness and conformance with established regulations and procedures.

Attend meetings; take notes and prepare summary of minutes.

Compose routine letters from marginal notes or verbal instructions; compose routine correspondence.

Operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disc storage and filing.

Order and maintain office supplies.

Perform related duties as assigned.

Minimum Qualifications:

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:
Three years of responsible secretarial and clerical experience.
Experience in a public school district is desirable.

Training:
Equivalent to completion of the twelfth grade.
Additional secretarial or clerical coursework is desirable.

Other Information:

To Establish Eligibility List

The examination consists of a qualifying written examination, practical examination or equivalent, and a Qualifications Appraisal Interview. When a promotional and open eligibility list is established , the promotional list will be used first, unless otherwise stated on this bulletin.

Typing Requirement:

55 net words per minute

Work Year:

Typically 12 months per year, usually 8 hours per day.

Source link

Share this

Share on FacebookPlus on Google+