Organization: Creative Associates International
Country: United States of America
Closing date: 17 Sep 2015
Position Location:Washington, D.C.
Background:
Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions and stabilization. Based in Washington, D.C., Creative has a field presence in more than 15 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.
Position Summary:
The Associate will provide administrative support to the Legal Division within the Office of the President, as well as management support to the rest of the Office, which includes the President of Creative Associates and the Director, Executive Operations.
The Associate is the Office of the President/Legal Team’s first point of contact for the rest of the company. S/he will manage and coordinate the company’s registration in several countries around the world; will perform initial vetting and selection duties both of local counsel overseas and specialty U.S. counsel; will work with said counsel on a variety of legal and administrative issues as they arise; will draft and/or finalize company legal documents, templates and correspondence for the General Counsel; will organize and improve the company’s intellectual property, registration and legal representation tracking software; and will coordinate the company’s banking efforts abroad, trademark and copyright protections in the U.S., and insurance plans across the company’s activities.
The Associate will also perform high-level administrative duties relating to the management and governance of Creative Associates. The Associate is expected to work closely with and coordinate with the company’s senior executive team as well as all divisions and corporate services as directed.
This position reports to the General Counsel.
Primary Responsibilities:
Legal Services
- Coordinate the preparation of corporate legal documents and correspondence needed for foreign registrations, including country-specific Powers of Attorney and Board Resolutions; coordinate same for domestic activities such as mergers, acquisitions and other partnering agreements;
- Coordinate and manage vetting and selection processes for both new local counsel overseas and specialty U.S. counsel;
- Manage bank opening/closing and tax/exemption issues and coordinate same with local counsel and F&C, especially at project start-up and close-out;
- Manage and coordinate project leases and other field contractual documents needed for smooth project implementation;
- Manage and coordinate, with input from the GC and external counsel as needed, the processing of Creative’s trademarks, statements of use, extensions, copyright registrations and any other documents related to the protection of the company’s intellectual property;
- Further develop and improve systems of company software to track IP, registration and legal representation status worldwide;
- Manage, review and update as needed, Legal’s library of corporate templates, such as teaming agreements and non-disclosure agreements;
- Manage and coordinate the selection, renewal and updating of a coverage-appropriate and cost-competitive portfolio of corporate insurance products;
- Engage in regular and frequent communication with the field offices to proactively address legal, operational, labor, taxation and real property issues, and/or troubleshoot legal and compliance-related issues as they arise;
- Manage documents and schedules, and coordinate with other company officials, when litigation, investigations (internal or external) or emergency situations arise;
- Coordinate, and support as Company POC, incoming and outgoing FOIA actions;
- Participate and assist, as needed, client, external and internal meetings, workshops, trainings and events, as appropriate; and
- Travel to field as needed to support any project or strategic activities.
General Administrative Support
- Schedule and coordinate meetings on behalf of the Office of the President;
- Manage the schedule of the President of Creative Associates, including both internal and external events;
- Manage files and perform multifaceted general office support;
- Assist in the preparation of reports on behalf of the Office of the President;
- Coordinate between divisions and corporate services in resolving day-to-day administrative and operational issues; and
- Prepare expense reports and vouchers.
Required Skills & Qualifications:
- Bachelor’s degree;
- Excellent oral and written communication skills; fluency in English; proficiency in Spanish, French or Arabic, a plus;
- Proficient skills in the full range of Microsoft Office Suite;
- Excellent organizational skills and attention to detail;
- Ability to prioritize and multi-task in a fast paced environment;
- Courteous and professional manner; multicultural sensitivity; must be able to maintain a calm and professional attitude at all times;
- Able to maintain a high degree of confidentiality;
- Proven ability to use sound and accurate judgment to resolve problems;
- Ability to read and comprehend instructions, correspondence, and memos;
- Ability to work effectively both independently and as part of a team;
- Flexibility to work with various units and teams across Creative Associates.
How to apply:
Please apply online: https://rew21.ultiproworkplace.com/CRE1010/JobBoard/JobDetails.aspx?__ID=*D58B896A2FA78523
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