We are a technology-forward management consulting company, in the international financial services industry, focusing primarily in the call center operations and IT management consulting. Our amazing Company is dedicated to providing our clients and customers with expertise in a sophisticated menu of consulting services.
We are currently seeking a part-time energetic detail orientated, professional, Receptionist/Office Assistant to join our dynamic corporate office located in Atlanta, GA (Northside Parkway). This is the ideal role for a College Student, or someone just getting back into the workforce who is looking for a unique opportunity to work alongside a diverse team of individuals.
If you would like to be known as the “Director of First Impressions” for our company….. This is the opportunity for you!
Position Summary:
This position is primarily responsible for providing support to company operations by ensuring all office systems are proactively maintained. This position will provide administrative support to company Senior Executives when requested. This role will conduct research, handle information requests and perform high level administrative office functions such as correspondence, receiving visitors, arranging conference calls and scheduling meetings, assists in arranging travel for Senior Executive Leadership and their guests.
Essential Functions :
- Open, sort and distribute incoming correspondence to various offices/departments, including faxes.
- Maintain company’s, organizational charts by department, distributes to Sr. or Exec Staff as requested.
- Coordinates all company sponsored functions; Holiday gathering, Team Dinners, etc.
- Performing general office duties such as ordering, (office, kitchen, ordering business cards) answering phones, routing calls as necessary to appropriate departments/individuals, and performing data entry as required.
- Maintain company office supply inventory; placing order as necessary.
- Coordinate travel for guests and staff. Acts as a liaison with hospitality vendors i.e. hotels
- Prepare meeting agendas, PowerPoint presentations, Excel spreadsheets, coordinating arrangements for company, and other meetings.
- Coordinate basic vendor management i.e. office cleaning, copier maintenance etc.
- Performs general administrative duties as assigned,
- Special projects as required by management.
Skills:
- Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
- Project Management – Communicates changes and progress; Completes projects on time.
- Interpersonal – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.
- Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources. Demonstrates attention to details
- Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- Written Communication – Writes clearly and informatively; edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information.
Attributes:
- Oral Comprehension – The ability to listen to and understand information and ideas presented through spoken words and sentences.
- Written Comprehension – The ability to read and understand information and ideas presented in writing.
- Oral Expression – The ability to communicate information and ideas in speaking so others will understand.
- Quality Management – Demonstrates accuracy and thoroughness.
- Speech Clarity – The ability to speak clearly so others can understand you.
- Reasoning Ability – Applies common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations
- Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
- Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
- Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
- Punctual – Consistently arrives for work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Essential Education and/or Experience:
- High School Diploma (or GED)
- Associates Degree or 4 year College Degree
- 2+ years as an Executive Assistant in a financial services industry a plus!!
Computer Software/Hardware:
Intermediate to Advanced skills using; Microsoft Word, Excel, PowerPoint, Internet
Physical Demands:
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. Must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Noise level, moderate noise level daily in office atmosphere.
Job Type: Part-time
Salary: $15.00 /hour
Required experience:
- Executive Assistant / Receptionist / Office Assistant: 2 years
Required education:
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Please review all application instructions before applying to SL Consulting Management.
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» Apply Now
Please review all application instructions before applying to SL Consulting Management.
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