It is the policy of the Evansville Vanderburgh School Corporation not to discriminate on the basis of race, color, religion, gender, veteran status, national origin, age, limited English proficiency, or disability in its programs or employment policies as required by the Indiana Civil Rights Law (I.C. 22-9-1), Title VI (Civil Rights Acts of 1964), the Equal Pay Act of 1973, Title IX (Educational Amendments), and Section 504 (Rehabilitation Act of 1973).
Questions concerning compliance with these laws should be directed to the Chief Human Resources Officer, Evansville Vanderburgh School Corporation, 951 Walnut Street, Evansville, IN 47713, phone number 435-8508.
The interview committee will give preference to candidates who, through the interview process, past experience, and references have demonstrated the ability to interact with students, staff, and the community.
Evansville Vanderburgh School Corporation is an equal opportunity employer. Individuals with disabilities, including disabled veterans and veterans with service-connected disabilities, are encouraged to apply.
Position Title
:
Secretary – Office of Academic Affairs (Class I, 48 weeks/year)
SECRETARIES WITHIN THE EVSC APPLYING FOR THIS POSITION WILL BE PLACED ACCORDING TO ADMINISTRATIVE GUIDELINES.
SUMMARY:
Perform routine clerical and administrative functions such as working with data base applications including EVSC PD website, IDOE LVIS and RTI RDS module, creating and maintaining data files including general and grant budgets, organizing and maintaining paper and electronic files, drafting correspondence, scheduling appointments, and communication and documentation with outside vendors and non-public institutions, and providing information to callers. Works directly with assigned supervisor(s); functions as a team member at times.
PAY/BENEFITS:
Class I Secretary – Starting Rate: $16.51/hr, Full Benefit Package, Sick and Personal Days
ESSENTIAL TASKS AND RESPONSIBILITIES
:
Other duties may be assigned
.
Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, Google applications, and other applications.
Make copies of correspondence and other printed material.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
Learn office technology including working with data base applications such as EVSC PD website, IDOE LVIS and RTI RDS module.
Learn to operate new office technologies as they are developed and implemented.
Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
Open, sort, and distribute incoming correspondence, including faxes and email.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
File and retrieve corporate documents, records, and reports.
Prepare responses to correspondence containing routine inquiries.
Coordinate and manage (including set up and tear down) significant PD events at various sites.
Prepare and manage specific projects as related to academic team assignments.
Assist team members to complete duties in a timely manner when time is available.
SKILLS:
Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting times.
Reading Comprehension – Understanding written sentences and paragraphs in work related documents
Time Management – Managing one’s own time and the time of others
Writing – Communicating effectively in writing as appropriate for the needs of the audience
Speaking – talking to others to convey information effectively
Social Perceptiveness – Being aware of others’ reactions and understanding why they react the way they do.
ATTRIBUTES:
Oral Comprehension – The ability to listen to and understand information and ideas presented through spoken words and sentences
Oral Expression – The ability to communicate information and ideas in speaking so others will understand
Written Comprehension – The ability to read and understand information and ideas presented in writing
Speech Recognition – The ability to identify and understand the speech of another person
Speech Clarity – The ability to speak clearly so others can understand you.
Information Ordering – The ability to arrange things or actions in a certain order or pattern order to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
SUPERVISORY RESPONSIBILITIES:
None.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, andlor ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
High school diploma or general education degree (GED) and one to three years related experience and/or training; or equivalent combination of education and experience as determined by the board of school trustees.
CERTIFICATES, LICENSES, REGISTRATIONS:
None required.
LANGUAGE SKILLS:
Ability to read and comprehend correspondence, memos, instructions, and documents, such as safety rules, operating and maintenance instructions, and procedural manuals. Ability to write reports and correspondence clearly and concisely and using correct grammar, spelling, and punctuation. Ability to speak effectively with correct grammar with individuals.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
OTHER SKILLS and ABILITIES:
Ability to operate personal and mainframe computers and related software. Ability to operate a fax machine, copier, modem, and telephone. Ability to interact positively with staff and the school community. Ability to communicate clearly and concisely both in oral and written form. Ability to work independently, to function effectively in a multi-task environment, and to interact positively with the public. Ability to perform duties with awareness of and compliance with related corporation policies and state requirements.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is almost continuously required to sit. The employee must be able to see and read close work such as typed or handwritten material and have good depth perception. The employee must be able to hear conversation and to communicate through speech. The employee is occasionally required to climb, balance, stoop, kneel, crouch, and crawl. The employee is regularly required to perform the same hand, arm, and/or finger motion many times. The employee must occasionally lift or move up to 50 pounds. The employee must be able to push items of 50 pounds or more, such as pushing materials on a cart.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level may vary depending upon the daily activities within the work environment, such as the number of people in the office. The work environment is frequently interrupted as the employee must meet multiple demands from many people. The employee must constantly work to meet deadlines. The employee is exposed to CRT’s.
The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.
APPLICATION PROCEDURE:
Apply online
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