The position exists to provide varied and wide-ranging support services to district office clients and professional staff. Job responsibilities include:
General reception and telephone support services for visitors and staff including scheduling and maintaining conference rooms and equipment.
Processing and distributing incoming and outgoing mail, packages, faxes, and electronic communications.
Document production, editing, duplication, filing, disposal, and other related services.
General facility support services as needed such as assisting with conferences, teleconferences, and events and ensuring functionality of office equipment.
Providing specialized program support services in support of workshops, conferences, outbreak investigations, other diagnostic and training activities, and other specific health program requirements.
Providing assistance and backup for the District Office Lead Worker to ensure that essential daily security, emergency, physical facility, and office management functions and systems are maintained.
Minimum Qualifications:
Math skills.
Typing/keyboarding skills.
English skills (speaking, writing and reading) sufficient to respond to customers and compose/edit a variety of documents.
Word processing skills sufficient to perform administrative tasks and ensure documents and records are complete and accurate.
Spreadsheet skills.
Database management skills sufficient to maintain existing databases.
Customer service skills sufficient to respond effectively to customers through general reception and telephone support services.
Must successfully pass a background check.
Requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. Even though the weights being lifted may only be a negligible amount, a job is in this category may require walking or standing to a significant degree or may involve sitting most of the time with a degree of pushing and pulling of arm and/or leg controls.
Preferred Qualifications:
Strong organizational skills.
Knowledge of office procedures and office technology systems including phones, voice-mail, and network computer operations.
Experience with various computer software programs, preferably MS Office (Word, Excel, PowerPoint), Outlook (Email and Calendar).
Knowledge of purchasing, payment and materials acquisition and disposal policies and procedures.
Knowledge of relevant state and department policies and procedures.
Ability to efficiently and effectively prioritize and meet deadlines.
Ability to manage multiple priorities, take initiative, have a flexible attitude, and use good judgment with making decisions.
Ability to work as a team member.
Selection Process:
The selection process is a resume-based, skill-matching process. All applicants who apply to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you.
How to Apply:
This position is open for all qualified job seekers.
If you are interested in being considered for this position, please do one of the following by the closing date:
1) Submit your resume through the on-line Resume Builder at http://mn.gov/careers. You may copy and paste your existing resume or let the software create a resume for you. After you’ve completed your on-line resume, apply directly to this job posting (#15HEAL000153) by checking the “Apply for This Job” box and then clicking the “Apply to Selected Jobs” box at the bottom of the posting.
2) If you are unable to apply on-line via Resume Builder, submit your resume and a completed State of Minnesota Employment Application form to: Minnesota Management & Budget (MMB), 400 Centennial Office Building, 658 Cedar Street, St. Paul, MN 55155. Please include this job posting number (#15HEAL000153) on your application. The paper application is available on the MMB website at http://mn.gov/careers or by calling 651-259-3637.
Current State Employees: Please note that employment provisions (including but not limited to seniority and leave accrual) vary among the three branches of Minnesota State government. When considering a job with another branch of state government, you are highly encouraged to explore these differences. For assistance, please direct questions to your current or anticipated Human Resources office.
Contact for More Information:
Eileen Brooks, 651-201-4968/eileen.brooks@state.mn.us.
EmoticonEmoticon