Administrative Assistant V job - Tarleton State University - Stephenville, TX

Posting Number

0801326

Requisition #


Position Location

Stephenville campus


Department

Employee Services


Classification Title

Administrative Assistant V


Working Title

Administrative Assistant V


Annual Salary

$30,456


Work Hours

Mon-Fri; 8 AM-5 PM or as work requirements indicate; occasional evening and


Duration of Position

Regular/budgeted – FT


Term

12 months


Percent Effort

100


Tenure Status

Not Applicable


Position Summary

This position provides general administrative support to the Assistant Vice President of Employee Services and the Department of Employee Services, which includes Human Resources and Payroll.


Posting Text

The Department of Employee Services is currently seeking highly qualified candidates for the position of Administrative Assistant V. Qualified candidates will possess the minimum qualifications as described and demonstrate through cover letter and resume the desire to provide exemplary customer service, build trusted relationships with employees and retirees, and possess strong organizational skills.


Tarleton State University, a member of The Texas A&M University System, provides a student-focused, value-driven educational experience marked by academic innovation and exemplary service, and dedicated to transforming students into tomorrow’s professional leaders. With campuses in Stephenville, Fort Worth, Waco, Midlothian and online, Tarleton engages with its communities to provide real-world learning experiences and to address societal needs while maintaining its core values of integrity, leadership, tradition, civility, excellence and service.


Males, age 18 through 25, must be properly registered with the Selective Service System to be eligible for hire. This position is designated as a security sensitive position and requires a satisfactory criminal history background check. Tarleton State University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.


Required Education/Experience/Skills

30 hours college credit or an equivalent combination of education and experience; 5 years of administrative assistance experience, including one or more years of computer experience Must have experience with technology applications such as Microsoft Office and various databases


Preferred Education/Experience/Skills (additional qualifications)

Possess strong organizational skills. Possess a working knowledge of Microsoft Office applications, primarily Word and Excel. May be quality focused and customer minded.


Special Instructions to Applicants


Proposed Employment Date

09/07/2015


Temporary Position End Date


Date Opened

07/20/2015


Open Until Filled

Yes

Job Duties


Work Performed

Provides exemplary and efficient customer service to ensure positive patron experiences and to ensure serving the employees, students and retirees of Tarleton State University is first priority. This is done by building relationships with the employees and retirees we serve, assisting employees and retirees with their customer service needs, educating employees and retirees about resources and provisions of employment with the Texas A&M University System, and owning customer service inquiries through to resolution. Demonstrates a cooperative, positive attitude in the workplace.


Provides support to the mission, vision and values of the Tarleton State University through service, excellence, tradition, leadership, civility and integrity. Works to attain departmental, divisional and university-wide goals.


Provides support to the Assistant Vice President with scheduling, meeting preparation, meeting notifications, research, recordkeeping, and budget request development. Responds to a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diversified workload.


Work Performed

Provides departmental budget and operations support by tracking departmental expenses, reconciling expenses against budget availability, preparing purchase requests, keeping up with annual subscriptions, providing support as needed for travel, purchasing office supplies and overseeing the inventory of the departmental supplies.


Maintains Tarleton service records on all budgeted faculty and staff in support of annual service awards and retirement. Assists the President’s Office by auditing service time of employees up for service awards in preparation for the annual service awards event each May. Responds to employment verification requests.


Assists the Assistant Vice President with notification preparation and distribution related to the employee complaint and appeal process. Assembles highly confidential and sensitive information for record keeping and retention.


Work Performed

Maintains the departmental web site with current or new information.


Serves as the Summer Camp liaison for Employee Services by pulling criminal background checks, verifying documentation present for review and routing to appropriate personnel within the department in accordance with the established processes.


Participates in training and self-development opportunities when appropriate.


Performs all other duties as assigned.


This is a security-sensitive position. The individual in this position is required to handle Protected Health Information in accordance with A&M System policy and is further required to complete HIPAA training as a condition of employment, within a reasonable time frame after the individual’s employment, and on an “as-needed” basis thereafter.



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