Enters and reconciles various information; processes and codes invoices; performs various administrative duties; reconciles monthly vendor statements; sorts and distributes mail and reports; and assists with year-end closing.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Review all invoices for appropriate documentation and approval prior to payment;
- Processes receiving documents; matching receiving to purchase order and invoice;
- Processes invoices for purchase orders and WASP inventory, including printing batch reports;
- Codes invoices, including balancing monthly vendor statements and resolving discrepancies between departments and vendors;
- Enters accounts payable, journal entry, and cash transaction entry information into computer and files related documents;
- Processes check requests;
- Processes electronic payment of invoices in appropriate and economically prudent situations;
- Mails checks to vendors;
- Performs various administrative duties, including sorting and distributing department mail, sorting and distributing reports, making copies, faxing documents, and filing various accounting documents;
- Assists with year-end closing.
High school graduation or its equivalent plus one year of experience in accounts payable processing and/or governmental accounting; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
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