The following duties are those that are normal for this position. The omission of a specific statement of duty does not exclude that duty from being required of a Collinsville Police Department Deputy Clerk if the work is similar, related, or logical for this job classification. Other duties may be required and assigned as needed. Collinsville Police Department Deputy Clerks:
Type police reports, memorandums, correspondence, complaints, warrants, summons, and other miscellaneous paperwork from the Dictaphone, handwritten notes, and other sources.
Enter incident report information into the CODY report maintenance system and ensure the correctness and accuracy of the information entered.
Type and process forms related to police incidents, including incident report forms.
Type, process, and route DUI reports and DUI associated paperwork to appropriate personnel.
Generate computerized police reports in the CODY report maintenance system.
Enter Uniform Crime Report (UCR) codes into computer systems to capture and track stastical information.
Link suspects, vehicles, and methods of operation from incident to incident in the CODY system.
Maintain all adult criminal incident files related to police department operations.
Expunge files upon court order, destroying all case related documents as part of the expungement.
Receive and send police department correspondence.
Open and distribute all police department mail.
Route specific incident reports to the Mayor / City Liquor Commissioner.
Process Freedom of Information Act (FOIA) requests for reports
Conduct timely Illinois Department of Corrections (IDOC) sight and sound prisoner checks.
Prepare and distribute timely prisoner meals in compliance with IDOC standards.
Distribute prisoner medications and correctly document that on prisoner medication logs.
Enter traffic citations and traffic warnings into the CODY report maintenance system and the State of Illinois Biased Based Policing study website.
Prepare bond paperwork and correctly process bond money.
Route bond and court paperwork correctly to MadisonCounty, St. Clair County, and Southern District of Illinois court authorities.
Professionally handle incoming telephone inquiries, including prisoner information and the routing of telephone calls to the proper personnel.
Enter information correctly into daily logs, arrest logs, and jail reports.
Scan documents and attach them to reports as needed.
Collect and document service fees (tow, code enforcement, FOIA, etc.)
Run and route money collection reports.
Conduct same-sex prisoner pat downs at officer’s request and within officer’s presence.
Handle front counter lobby traffic and assist walk-in citizens with service and information requests.
Assist patrol sergeant or watch commander with all document related processes for the squad.
Keywords: Must have a valid Illinois drivers license. Deputy Clerks cannot have any previous felony convictions nor any other disqualifying criminal convictions.
Deputy Clerks must have residency in Madison County or St. Clair County, Illinois and must be able to successfully complete and attain needed certification requirements
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