IDEAL CANDIDATE:
The ideal candidate will be an enthusiastic, team-oriented individual and will be known for his or her commitment in providing exemplary customer service. S/he will have a working knowledge of computers and Windows-based programs such as Microsoft Word and Excel. The successful candidate will be flexible and self-motivated, and will display a willingness to learn and be able to work as efficiently and accurately as possible in a fast-paced environment. Spanish-speaking skills are highly desirable.
THE POSITION:
This is a 19-hour limited service position in the administrative office of the Recreation and Parks Department. Provides assistance to the public, organizations, and staff in booking facilities and processing course registrations, and provides clerical support to the Recreation & Parks staff.
EXAMPLES OF DUTIES:
The following duties are typical of this classification and are intended only to describe the various types of work that may be performed, the level of technical complexity of the assignment(s), and are not intended to be an all-inclusive list of duties. The omission of a specific duty statement does not exclude it from the position if the work is consistent with the concept of the classification, or is similar or closely related to another duty statement to address business needs and changing business practices.
Greets and assists the public in booking of facilities and processing course registration transactions; compiles and distributes various types of facility documents using Microsoft Word and Excel; answers phones, files, and photocopies; provides general clerical support; and performs other duties as assigned.
MINIMUM QUALIFICATIONS:
Education:
Must be in the process of completing high school education or have earned a high school diploma or G.E.D.
Experience:
Previous volunteer experience or office work experience is desirable.
OR
any combination of education, training and/or work experience to demonstrate knowledge, skills, and abilities to meet the above minimum requirements.
Certificates:
A copy of your typing certificate (dated within the past 18 months) verifying a typing speed of 40 net words per minute must be attached to your application. It is your responsibility, as a candidate for this position, to obtain your typing certification. This can be done through a temporary employment agency or a business college. The City of Santa Maria will not accept typing tests taken from the Internet.
Knowledge of:
English usage, spelling, grammar, and punctuation; working knowledge of Microsoft Office for Windows; and principles and practices of exemplary customer service. Spanish-speaking skills are highly desirable, but not required.
Ability to:
Follow directions; pay attention to detail; work independently and/or work under close supervision; communicate effectively orally and in writing; take a proactive approach to problem solving; and establish and maintain cooperative and effective working relationships.
License:
If required to drive while on City business, possession of a valid and appropriate California Driver License is required. Must have and maintain a satisfactory driving record and be insurable to operate City vehicles.
TOOLS AND EQUIPMENT USED:
Personal computer, 10 key calculator, phone, fax, and copy machines.
SELECTION PROCESS:
The completed electronic application packet will include the online application and supplemental questions, and an electronic attachment of a typing certificate.
855-524-5627
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As you complete your online application, please provide complete and accurate information for each employment during the past 10 years. Attaching a resume to your electronic application does not substitute for providing the information requested on the electronic application.
Do not write “See resume” or “See attached.” Failure to provide complete information will cause forfeiture toward employment with the City.
As you complete your supplemental questionnaire, please provide length of experience as of the date the recruitment closes, not as of the date you are submitting your application.
Applicants are required to apply online. Hard copy application packets will not be accepted in lieu of applying through the online process. However, persons covered under the Americans with Disability Act (ADA) or California Fair Employment and Housing Act (FEHA) may request a reasonable accommodation to participate in the recruitment process. The request must be received by Human Resources with sufficient time prior to the final filing deadline, to allow for the request to be considered.
The most qualified candidates will be selected to appear before a panel for an oral interview. Those applicants invited to interview will be notified electronically at the e-mail address provided by each candidate through application process. Therefore, it is the applicant’s responsibility to provide an accurate email address and to allow their inbox to receive emails in regard to this recruitment.
A tentative
oral interview date has been scheduled for Thursday, May 21, 2015.
The oral board will recommend a limited number of candidates to the eligibility lis from which the new Assistant Clerk – Office may be selected. This recruitment may also establish an eligibility list for future Citywide Assistant Clerk – Office openings.
The City of Santa Maria is a participant in the E-Verify program through the Department of Homeland Security. Upon hire, the candidate must produce original documents according to the Department of Homeland Security Form I-9 List of Acceptable Documents. If you have any questions, please contact Human Resources staff at (805) 925-0951 extension 203.
Conditions of Employment:
As a condition of employment with the City of Santa Maria, all employees are required to be in compliance with the terms and requirements of the City’s Dress Code Policy, CAM 2008-02; which includes restrictions regarding tattoos and piercings.
Upon hire, the candidate must submit a Department of Motor Vehicles printout summarizing their driving record covering the last 30 days from the closing date of this recruitment. Upon hire, candidate must possess a bank account to accommodate the City of Santa Maria’s direct deposit for bi-weekly pay.
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