The primary purpose of this position is to provide administrative and creative support for the Human Resources Department within the company. Also, to serve as the receptionist/secretary in greeting customers and visitors warmly and professionally.
Primary Responsibilities:
- Provide administrative support for the various functions within the HR Department. These include, administrative assistance for the Director of HR, as well as clerical support for the other staff members within Human Resources.
- A primary responsibility will be the creation of material and administration of the VELUX News Network, on-line television communication system. This includes layout and design of internal communication in the Hypersign web based system.
- A primary component involves the computer where support through Microsoft Word, Excel and Power Point are extensively utilized.
- Receptionist responsibilities which includes greeting/assisting all visitors of the Company, maintaining lobby area, telephone switchboard operations, routing of fax correspondence from server and other administrative tasks.
- Assistance in preparing presentations and meeting/event planning.
- Maintaining confidential personnel files/records including, filing documentation and changes.
Secondary Responsibilities:
- Mail distribution in the V-G Main Office as well as the maintenance contact for the fax machine and photo copier.
- Assisting employees with uniform, safety glass purchases and membership sign-up for fitness clubs.
- Assisting in other areas of the Human Resources Department as necessary.
Qualifications
- An Associates Degree is required.
- Minimum of three years experience in an administrative role is required.
- Prior experience in graphic design is preferred.Demonstrated proficiency in PC platforms in Word, Excel and Powerpoint. A portfolio of prior presentations, communication, advertisements, spreadsheets, etc. is required to demonstrate proficiency.
- Demonstrated ability to handle multiple tasks at one time.
- Excellent communication skills both oral and written which also requires excellent skills in grammar, proofreading, presentation and organization. Ability to interact with confidence in meeting the public in person and by telephone.
- Demonstrated ability of maintaining highly confidential information based on a high degree of personal integrity, professionalism and commitment.
- An overall good attendance, quality and work record while presenting a positive/professional image.
- Human Resource employees are not allowed to have family relatives employed full-time with VELUX.
- Ability to perform the essential functions assigned to the position.
- Compliance with all rules of conduct, safety regulations and policies provided in Employee Handbooks, on Company bulletin boards/announcements, terms/conditions of employment or other means of communication is a requirement of the job.
Benefit offerings
Our ambition of treating employees better than most other companies includes the challenging work environment we strive to create as well as the competitive benefit programs available to employees and their dependents upon joining the Company. Some of these include:
- Group Health Insurance Plan
- On-site Health Clinic
- Dental Plan
- Vision Care Plan
- Prescription Drug Card Program
- Long-term Disability
- Short-term Disability
- Life Insurance
- Accidental Death and Dismemberment Insurance
- Cancer Protection Plan
- Company Matched 401(k) Retirement Plan
- Flexible Spending Accounts
- Educational Assistance Program
- 10 Paid Company Holidays
- Vacation Day Program
- Sick Day Program
- Service Recognition Program
- And Much More
Equal Opportunity Employer
VELUX is fully committed to the concept and practice of equal opportunity in all aspects of employment. To further our goal of equal employment opportunity for all employees and prospective employees, it is the policy of VELUX to recruit, hire, train, and promote persons in all job titles without regard to race, color, religion, sex, age, disability, protected veteran status, national origin, sexual orientation, or any other basis prohibited by applicable law. All employment decisions shall be consistent with the principle of equal employment opportunity and only job-related qualifications will be required.
E-Verify
VELUX uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify .
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