**Description**
The **Records & Information Coordinator** will assist the Records & Information Management Supervisor in the planning, development and implementation of Marketing’s overall Information Management Program; serve as a Group Record Lead Assistant and content manager for business units.
**Responsibilities may include** :
- Communicating policies, procedures, standards, best practices, and practical approaches to information management
- Training new hires, including ensuring that they become knowledgeable about policies and procedures, and for guiding their professional development
- Keeping staff motivated and informed through periodic group and individual meetings
- Conducting audits to evaluate compliance with records management policies and procedures
- Developing and implementing file plans and centralized records filing systems
- Serving as the liaison with records manager officers in the company’s departments
- Administering and coordinating the destruction review process, including securing departmental approval before records destruction
- Making recommendations for improvement of processes and for new processes
- Carrying out research and analysis of complex records management problems and issues and make effective verbal and written recommendations
- Carrying out projects related to information management
- Serving as functional expert and provide guidance to all business units assigned as it pertains to the information governance program
- Performing other duties as required
**Qualifications**
**Basic/Required** :
- Legally authorized to work in the job posting country
- Bachelors degree
- Experience with records management systems, electronic record handling, imaging and emerging technologies. (Open Text, SharePoint, etc.)
- Proficient in Microsoft Office
- Willing and able, with or without reasonable accommodations, to move/lift 40 pounds
**Preferred** :
- Certification in Records/Information Management. (CRM, CIP, IGP etc.)
- 3 or more years’ experience in records and information management, with 2 or more years’ experience using electronic records management software at a senior administrator level
- Project Management experience
- Leader in change management and experience providing training to external business partners and internal groups for new process implementation
- Demonstrated ability in developing innovative and creative solutions to emerging issues and opportunities
- Ability to establish and maintain effective working relationships
- Detail oriented and organized
- Ability to maintain a high level of confidentiality
- Ability to make decisions in accordance with established policies and procedures
- Ability to communicate effectively with co-workers, business partners, and clients through various means
**Competencies**
At Phillips 66, while “what” we do may be very different from person to person, there’s a “how” that connects all of us. It is how we work, how we collaborate and how we succeed together. It’s this shared “how” that our competency framework describes in detail. We call it the Keys to Success because it can unlock the potential within us all.
Keys to Success
- Assoc: Adaptability—Adapt And Learn
- Assoc: Building Collaborative Relationships—Form Relationships
- Assoc: Communication—Communicate Openly
- Assoc: Judgment—Apply Sound Logic
- Assoc: Results Orientation—Seek Process Improvement
**Company Overview**
Phillips 66 is a diversified energy manufacturing and logistics company. With a portfolio of Midstream, Chemicals, Refining, and Marketing and Specialties businesses, the company processes, transports, stores and markets fuels and products globally. Phillips 66 Partners, the company’s master limited partnership, is an integral asset in the portfolio. Headquartered in Houston, the company has 14,000 employees committed to safety and operating excellence. Phillips 66 had $49 billion in assets as of March 31, 2015. For more information, visit www.phillips66.com or follow us on Twitter @Phillips66Co.
**To be considered**
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of ** May 25, 2015** .
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
**Phillips 66 is an EEO and Affirmative Action Employer of Females/Minorities/Veterans/Individuals with Disabilities**
**Requsition ID: ** 5141
**Department: ** US Marketing
**Location: ** United States – Oklahoma – Bartlesville
**Job Field: ** Administrative
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