Organization: Winrock International
Country: United States of America
Closing date: 01 Jun 2015
POSITION DESCRIPTION
POSITION TITLE: Executive Assistant I
REPORTS TO: Vice President, External Affairs
LOCATION: Arlington, VA
UNIT: External Affairs (Communications and Business Development)
POSITION SUMMARY:
The Executive Assistant is responsible for providing administrative support to the Vice-President, External Affairs (VPXA). This includes coordinating closely with External Affairs team members, other units and field offices as well as external stakeholders. Additionally, the role will lead and develop special projects that strengthen Winrock’s brand with key stakeholders and promote a culture of impact, engagement and trust.
MAJOR RESPONSIBILITIES:
Administrative
- Provide administrative support for the Office of the Vice-President, External Affairs.
- Develop and manage the schedule of the VPXA, coordinating with the schedules of Executive and Senior Management.
- Ensure VPXA is prepared and present at scheduled meetings by: coordinating with appropriate staff to ensure that VPXA has all relevant meeting materials; attending meetings for the VPXA and ensuring that there are clear agendas and action items.
- Arrange all travel-related logistics; including obtaining visas, airline tickets, and hotel reservations.
- Manage workflow for the VPXA ensuring timely responses to requests, meeting deadlines, and follow up on status of outstanding actions.
- Develop and manage internal communications protocols within the External Affairs Group.
- Conduct research, prepare reports, and develop confidential materials as requested.
- Maintain and manage filing systems; answer routine correspondence and telephone inquiries.
- Perform other duties as assigned.
Special Projects
- Develop and disseminate stories of global impact through social media, video, images and corporate websites.
- Work with cross-functional teams to strengthen global internal communications and a culture of trust, including supporting company-wide meetings and presentations.
- Initiate new projects that will strengthen Winrock’s digital presence and overall brand experience in order to attract and diversify talent, funders and key stakeholders.
- Support, develop and lead new projects within External Affairs to help identify opportunities, strengthen key relationships and win new business.
QUALIFICATIONS AND BACKGROUND:
Education:
Bachelor’s degree in communications, journalism, humanities, political science or business or equivalent experience.
Skills/Experience:
- One to three years administrative experience; strategic communications and/or journalism experience preferred; Microsoft Office and CRM proficiency is critical.
- Ability to work rapidly and accurately under pressure; must meet deadlines; excellent command of the English language; discretion in handling confidential information essential; ability and willingness to get the job done; team player.
- Considerable knowledge, capacity and passion for story-telling and brand building through social and new media channels.
- Ability to work independently, and to organize, coordinate and effectively process work assignments, while maintaining attention to detail.
- With minimal supervision, manage high volume work flow efficiently.
- Ability to manage multiple tasks simultaneously and set priorities. Ability to manage stressful and demanding workload.
- Ability to anticipate administrative support and stakeholder communications needs required.
- Excellent verbal and written communication skills.
- Impeccable organizational skills with high attention to detail.
How to apply:
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