Organization: CARE USA
Country: United States of America
Closing date: 03 Jun 2015
CARE is seeking a talented Executive Assistant to Vice President, Fundraising and Marketing who is responsible for providing a wide range of administrative support. The executive assistant handles communications within CARE and with numerous outside contacts and vendors including board members, donors and other important CARE stakeholders. Therefore, this position requires excellent verbal and written communication skills and a commitment to integrity and confidentiality. The Executive Assistant works independently providing administrative support on a daily basis to the Vice President, and when prioritized provides support to the Fundraising & Marketing leadership team as well. This position operates in a fast paced, high stress, and dynamic environment. It maintains and enhances high levels of support in wake of increasing levels of complexity and growing scope of coverage and sophistication. This position also requires constant interaction with the office of the CEO, the executive management team, the executive assistants of the executive management team and the fundraising and marketing leadership team to resolve a variety of challenges in order to meet the growing and changing needs of the organization..
Primary Responsibilities:
Following-up and coordinating timely submission of reports, other documents, to include:
· Organizing all confidential documentation & personnel files for Director
· Assisting in the preparation of the budget & monitoring & evaluating expenditures
· Managing requests for office supplies, placing requisitions, maintenance agreements, vendor contracts, and ensuring proper coding of all pertinent paperwork
· Preparing travel requests and arrangements
· Preparing TERs for expenditure and petty cash reimbursement
· Coordinating conferences and meetings and taking notes
· Providing assistance with workshop logistics to include RSVP"s, establishing conference facility staff, assisting with workshop mailings and tracking workshop related travel arrangements
Managing general administration and coordinating support for the department
· Implementing efficient and effective office procedures and systems
· Preparing agendas and conference materials
· Organizing appointments, itineraries, conference calls and travel arrangements
· Tracking vacation and sick leave and sending inter-departmental email when employees call in sick.
· Coordinating with Mailroom Staff on the stocking of supplies
· Filing and compiling information
· Research, faxing and copying
· Sorting and distributing incoming and inter-departmental mail to the division
Primary Skills:
· High school diploma or equivalent
· 3-5 years executive administrative, office management for relevant experience
· Strong time management, prioritization and planning skills
· Excellent verbal and written communication skills; good document editor
· Strong working knowledge of Microsoft applications including Word, Excel, Outlook and PowerPoint
· Excellent Relationship Builder
Our diversity is our strength; we encourage people from all backgrounds and experiences, particularly women, to apply.
CARE USA is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. The closing date for this posting, if listed, is approximate. Job postings may be removed from CARE"s career website at any time.
How to apply:
http://chc.tbe.taleo.net/chc02/ats/careers/requisition.jsp?org=CAREUSA&cws=1&rid=2690
EmoticonEmoticon