Recruitment closes on Friday, August 7, 2015 at 5:00 p.m.
$1,084.86 – $1,324.39 bi-weekly
Under general supervision, this specialized clerical level position performs a full range of clerical duties in support of court operations.
Court Services Specialist Trainees perform a variety of routine, repetitive legal clerical tasks following established court procedures. Court Services Specialist I is the entry level of the Court Services Specialist series. Incumbents perform a variety of legal process duties under close supervision. This class is distinguished from the higher level Court Services Specialist II class in that the latter performs the more difficult work with more independence of action and exercises a greater degree of discretion in completion of tasks. These Court Services Specialist positions may work in any Superior Court Division.
Essential Functions:
- Receives and examines legal documents for accuracy, completeness, and conformity to requirements; returns unacceptable documents; affixes seals and stamps to endorse, certify, and/or file documents
- Prepares and maintains documents and exhibits; files legal documents and related case materials; retrieves and delivers files and documents to court or appropriate parties
- Provides information regarding court procedures; answers inquiries and explains legal filing processes; explains fees and fines; assists individuals in locating material and information
- Verifies, enters, retrieves, corrects and updates information in manual or automated record keeping systems
- At the direction of a judge, prepares and issues legal orders such as warrants, writs, orders, subpoenas, abstracts, and other official documents on behalf of the court; recalls warrants, exonerates bail, prepares judgments, and dismisses or seals cases in accordance with established codes and court procedures
- Prepares a variety of documents related to court operations including court minutes, court calendars, notices of hearings, court appearances, or petitions; coordinates the flow of documents necessary for court assignments
- Accepts fines and fees; makes appropriate journal entries; issues receipts and balances cash drawers
- Performs duties in support of jury activities such as drawing jury pools, qualifying jurors, and keeping records on juror compensation
- All other duties as assigned.
Minimum Qualifications:
CSS Trainee: One (1) year of full-time paid clerical experience.
CSS I: One (1) years of full-time paid experience performing clerical duties requiring knowledge of legal documents and court processes, and the ability to apply rules and procedures pertaining to legal actions, or any equivalent combination of training and experience. Qualifying experience would typically be attained in a court, law enforcement-related agency, or in a private attorney’s office.
CSS II: Two (2) years of full-time paid experience performing clerical duties requiring knowledge of legal documents and court processes, and the ability to apply rules and procedures pertaining to legal actions, or any equivalent combination of training and experience. Qualifying experience would typically be attained in a court, law enforcement-related agency, or in a private attorney’s office.
All levels require a minimum typing rate of 35 net wpm. Please click on the link below to view a list of typing certificate locations:
http://www.kern.courts.ca.gov/pdf/HR/TypingCertificates.pdf
Knowledge of general clerical, legal, and financial record-keeping practices and procedures; proper cashiering methods and practices; proper office methods and procedures; proper English usage, grammar, spelling, and punctuation; procedures and terminology used to properly perform assigned Superior Court legal processing activities and operations; laws, codes, and regulations governing Superior Court legal processing procedures within area(s) of assignment; procedures, commands, and use of computerized record keeping and processing systems used by the Superior Court
Must have the ability to do the following: Learn the legal terminology used within area of assignment; learn and follow the procedures for filing and processing Superior Court documents, records, and payments within area assigned; maintain accurate records; understand and follow both oral and written instructions; read and comprehend basic legal documents; use tact and poise in dealing with the public, attorneys, staff, and others including under difficult or tense circumstances; effectively communicate in both oral and written forms; type at a minimum rate of 35 net wpm; accurately enter/retrieve data using computerized record keeping systems as appropriate to assignment; accurately perform arithmetical calculations; operate standard office equipment including typewriter, computer terminal, printer, calculator, microfiche, telephone, copier, and facsimile machine; meet the physical requirements necessary to safely and effectively perform required duties to include typing/entering data, assisting people at a counter, obtaining information from files, and moving boxes of materials and supplies on an occasional basis; and establish and maintain effective work relationships with those contacted in the performance of required duties.
Selection Procedures:
All applicants are required to submit an online application. Résumés will not be accepted in lieu of the required application.
Status Notifications : You will be notified by email through the governmentjobs.com site during the process of this recruitment. Some email accounts have been known to place these emails in the spam/junk file. Please check your email folders and/or accept emails ending with governmentjobs.com and kern.courts.ca.gov If your email address should change, please update your profile at www.governmentjobs.com
Applicants are welcome to apply online using the computer terminal at our Main office located on the second floor at 1415 Truxtun Ave, Bakersfield, California 93301. We are open Monday through Friday, 8:00 a.m. to 5:00 p.m., and closed during Court holidays.
To learn more about how to create an application click here .
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