KEY RESPONSIBILITIES/ACCOUNTABILITIES
Performs administrative support tasks for one or more managers
Disposes of matters of routine or non-routine nature to conserve managers time
Serve as an office information facilitator, arranging and scheduling meetings or appointments, managing projects, handling travel arrangements, performing research, and distributing information through the use of telephones, mail and e-mail
Generates and/or maintains highly confidential files and reports
Works under minimal supervision
Operates with great latitude using independent judgment and initiative and a high level of discretion
Organize and coordinate agendas, attendees, and logistics for meetings
Assist in development of meeting materials for internal and external use
Proactively manage a complex calendar of internal and external meetings, speaking engagements and other events
Handle correspondence/calls and develop appropriate recommendations, responses or routing
Participate in various meetings as needed, take minutes and document meeting summaries for circulation and action tracking
Perform office tasks such as filing, maintaining records, processing transactions, supervising databases, accounts receivable/payable, purchasing, inventory control and other similar duties
Prepare reports, presentations or correspondence
Arrange internal and external conference calling and video conferencing
Perform data entry
Supply and File room management
Timely coding of invoices, problem resolution and vendor interface
May assist with new employee orientation
Manage other projects as assigned
ESSENTIAL QUALIFICATIONS/REQUIREMENTS
High School Diploma or equivalent. Some college preferred
1 year office experience supporting multiple managers is required
Broad knowledge of practices and procedures of the department and the company
Capacity to successfully engage managers and their staffs
Professional relationship and interpersonal skills with strong customer service skills
Capacity to work effectively under pressure in ambiguous and complex situations
Excellent time management skills to prioritize and manage multiple requests from various avenues, and the ability to change direction in response to fluctuating circumstances
Maintain utmost confidentiality with sensitive and personal information
Excellent verbal and written communication skills
Self-motivated with ability to work cooperatively and independently in rapidly changing environments
Advanced knowledge of Microsoft software, including Word, Excel, Outlook, and PowerPoint is required, and working knowledge of Visio and SharePoint, and Microsoft Access is a plus
SAP strongly preferred
EmoticonEmoticon