The City of Gainesville’s Budget and Finance Department has an opportunity for a Clerk I to perform clerical and staff support work.
To be considered for this position you must have graduated from high school or have possession of an acceptable equivalency diploma; and have at least one year of experience in clerical or routine maintenance of fiscal records; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.
Typing at a speed acceptable to departmental needs.
Work may require demonstrated proficiency in relevant software and basic computer skills.
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Job Description:
SUMMARY
This is entry-level clerical and staff support work of a routine nature.
Positions allocated to this classification report to a designated supervisor and work under close to general supervision. Work in this class is distinguished from higher classes by its routine, non-complex nature and from lower classes by its scope of tasks and level of responsibility.
EXAMPLES OF WORK**
** This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.
ESSENTIAL JOB FUNCTIONS
Depending on area of assignment:
Acts as a receptionist, answers phones and responds to inquiries, referring non-routine information requests.
Provides staff support backup.
Maintains departmental calendars, including scheduling meetings.
Obtains needed supplies.
Collects, compiles, prepares, distributes and maintains regular reports, accounts, correspondence, forms, data, records and information.
Operates and helps maintain all office/postal machines, including computers, meters and printers.
Receives, processes and distributes mail.
Opens and empties mail pouches and sacks and faces, cancels and ties mail.
Issues, receives and maintains vendor applications/lists.
Assists staff with the entry and evaluation of standard materials bids.
Performs cash reconciliation as needed.
Attends work on a continuous and regular basis.
NON-ESSENTIAL JOB FUNCTIONS
May assist in the preparation of electronic content management and in the distribution of office supplies.
Assists staff with bids and with difficult clerical and administrative details.
Performs other related duties as assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.
EDUCATION AND EXPERIENCE
Graduation from high school or possession of an acceptable equivalency diploma; and one year of experience in clerical or routine maintenance of fiscal records; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.
Typing at a speed acceptable to departmental needs.
Work may require demonstrated proficiency in relevant software and basic computer skills.
CERTIFICATIONS OR LICENSES
Depending on area of assignment:
Licenses
Valid State of Florida Driver’s License.
Certifications
None.
KNOWLEDGE, SKILLS AND ABILITIES
Depending on area of assignment:
Knowledge of and ability to use computers, basic office equipment and relevant software
Knowledge of office and bookkeeping terminology, practices, procedures and business English, spelling and arithmetic
Ability to keep records and prepare reports
Ability to operate work related equipment
Ability to understand and follow oral and written instructions
Ability to work effectively with co-workers, internal and external customers and the general public
Ability to communicate effectively, both orally and in writing
Ability to perform varied office and clerical work involving administrative responsibility
Ability to make rapid and accurate mathematical computations
Knowledge of governmental budget procedures
Skill in accurate handling of large sums of money
Knowledge of mail handling procedures, including postal regulations for first class and bulk mail presorts
Knowledge of City geography and the location of City buildings.
PHYSICAL AND ENVIRONMENTAL REQUIREMENTS
To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.
PHYSICAL REQUIREMENTS
Work requires physical strength, ability and agility sufficient to safely lift or move 50 pounds to required height or distance.
WORK ENVIRONMENT
Work may require performance of tasks outdoors under varying climatic conditions, in and around heavy traffic.
Work may require exposure to prolonged high noise levels.
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