DATE: October 2015
Job title:Awards and Compliance Officer
Department:Grants and Contracts
Based in: Washington, D.C.
Reports to: Sr. Manager Awards & Compliance
Travel: Up to 20% international travel
Who we are
We’re Population Services International (PSI), the world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing.
There are over 9,000 “PSI’ers” around the world. It’s a motley group of entrepreneurs and professionals with a diverse range of backgrounds all the way from the medical industry to the music business, all with unique skills we bring to the job.
Join us!
PSI’s Grants & Contracts Department serves as the one-stop shop for guidance on donor regulations, award negotiation, and compliance training. We’re responsible for helping our staff navigate the complexities of donor requirements and the terms and conditions of their awards. We approach grants and contracts compliance holistically – ensuring the correlation between programmatic, financial, and donor requirements. Our aim: Collaborative compliance solutions for sustainable PSI programs.
We are looking for an Awards and Compliance Officerto provide guidance to our Latin American and Southern Africa Regions in the following areas: Review of prime awards and subawards; Provide regulatory compliance support and guidance to regional support backstoppers and country office staff; Create concise guidance documents that explain donor requirements and reflect best practices; Support the development of award monitoring tools and templates; Promote subrecipient monitoring best practices; and Translate documents into Spanish and facilitate comprehension of requirements for Spanish-speaking country office staff.
Sound like you? Read on.
Your contribution
Award Administration
We aim to provide compliance support across the PSI Global Network. Each award is different, and that is how we approach award administration – a tailored compliance approach for each award. At the beginning of each new award, the Officer and Sr. Manager work together to review award terms and conditions prior to signature, advise during the negotiation process, extract relevant requirements for HQ regional support teams, and participate in project kick-off meetings. During implementation, the Officer supports systems to track subaward and prime award terms and conditions and maintains permanent files including prime and subaward documentation. Project closeout rounds out the award cycle, and the Officer and Sr. Manager work together to ensure staff understand the entire process.
Subaward Management Support
As the issuance and complexity of subawards increases at PSI, the Grants & Contracts Department provides support for the development of tools to be used by PSI Network Members and regional backstopping and program staff, including subaward templates, manuals, pre-award assessments, and monitoring. We provide guidance and training on the use of these tools. The Officer will help develop these tools and facilitate their rollout and use.
Training and Capacity Building
We don’t operate in isolation in the Grants & Contracts Department, and a lot of what we do is focused on working in conjunction with HQ regional support teams and Network Members to determine how we can collectively improve compliance oversight for PSI. This is a substantial part of what we do. It’s sort of what makes us tick. The Officer would be involved in supporting that effort in terms of the development, organization, and presentation of training modules, both in HQ and in country.
Compliance Support
Who ever would have thought that compliance support could be innovative? We do. The basic compliance roles and responsibilities are inherent in what we do: We develop recommendations for standard language to ensure consistency of practice for use in awards. We ensure alignment of subawards with prime award terms and conditions. We conduct regulatory research and develop guidance for HQ staff and country offices in response to questions related to allowability and approval requirements. We take it a bit further though – We’re creative detectives, essentially. Often all of the facts are not evident, so we try to determine what the real compliance issues are. The Officer would work closely to that end, together with the Senior Manager. The Officer will also be expected to remain current on donor changes within the industry through resource sites, publications, and continuing education. In addition, the Officer will perform other duties as assigned.
Our needs
- Bachelor’s degree required. Master’s degree preferred.
- 2+ years of increasingly responsible experience in federal and/or private grants/contracts management (Master’s degree may be substituted for experience).
- Ability to compose reports, presentations, memos, emails, and other written documents in an organized, logical, and concise manner. Ability to write well is extremely important, as are attention to detail and correct grammar usage.
- Demonstrated project management and organizational skills – especially with time-sensitive work.
- Demonstrated expertise with researching, interpreting, and applying funder regulations. Knowledge of the Uniform Guidance, FAR/AIDAR, and other donor rules and regulations regarding implementation of Federal awards is a plus.
- Familiarity with other donors such as The Global Fund, DFID, KfW, World Bank, UN Agencies, and foundations.
- Proficiency in MS Word and Excel.
- Ability to collaborate and participate in teams with a can-do, positive attitude.
- Knack for exercising discretion.
- Written and spoken fluency in Spanish required.
STATUS
Population Services International is an equal opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to gender identity, race, color, religion, national origin, sex, sexual orientation, protected veteran status, or disability status.
Job Requirements
Our needs
- Bachelor’s degree required. Master’s degree preferred.
- 2+ years of increasingly responsible experience in federal and/or private grants/contracts management (Master’s degree may be substituted for experience).
- Ability to compose reports, presentations, memos, emails, and other written documents in an organized, logical, and concise manner. Ability to write well is extremely important, as are attention to detail and correct grammar usage.
- Demonstrated project management and organizational skills – especially with time-sensitive work.
- Demonstrated expertise with researching, interpreting, and applying funder regulations. Knowledge of the Uniform Guidance, FAR/AIDAR, and other donor rules and regulations regarding implementation of Federal awards is a plus.
- Familiarity with other donors such as The Global Fund, DFID, KfW, World Bank, UN Agencies, and foundations.
- Proficiency in MS Word and Excel.
- Ability to collaborate and participate in teams with a can-do, positive attitude.
- Knack for exercising discretion.
- Written and spoken fluency in Spanish required.
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