United States of America: Correspondence Analyst

Correspondence Analyst | ReliefWeb Skip to main content Labs Blog Mobile About Us Help Login / Register HomeUpdatesCountriesDisastersTopicsOrganizationsJobsTraining Print28 Nov 2014Correspondence AnalystJobfromCAMRIS International—Closing date: 31 Dec 2014

Opportunity in Washington, DC

The United States Agency for International Development (USAID)has contracted through CAMRIS International partnered with IAP World Services Inc. (IAPWS), to recruit and hire qualified individuals for the following position:

Title: Correspondence Analyst

Executive Secretariat (ES), United States Agency for International Development

Application Deadline:Open until filled

GENERAL DESCRIPTION:

The recruitment for this career ladder position will start at the GS 9 grade with promotion potential to a GS 11 grade. Exceptional performance at the GS 9 and the ability to show potential at the GS 11 must be demonstrated during the employee’s one year performance review in order for graduation from the GS 9 grade level to the GS 11 grade level to be granted.

The GS 9 position is a non-exempt position and the GS 11 position is an exempt position.

Duties for a GS 9/11 will be separated by a “/”. For example, “assist/manages” signifies that a GS 9 will “assist” with the duty in question, whereas a GS 11 would “manage” that particular duty. These shifts in duties will be signified in red.

SPECIFIC DESCRIPTION

This position is located in the Executive Secretariat (ES) which facilitates and expedites the decision-making process within USAID and serves as the channel of communication between the Office of the Administrator/Deputy Administrator and the Agency senior staff. The incumbent serves as a Correspondence Analyst responsible for providing support services in communications analysis, tracking, and quality control for the Administrator, Deputy Administrator, and other designated Senior Staff.

ROLES AND RESPONSIBILITIES:

Assists in the/Responsible for emailing the event information, with all pertinent background, to ES for assignment.Serves as the point person for receipt and appropriate disposition of all electronic briefing material, as well as for the daily talking points required for the Secretary of State’s morning meeting. Serves as the liaison for National Security Council’s Principal and Deputy Committee meetings. Assists with/prepares a technical review of USAID-related correspondence prepared for signature of organization executives to assure consistency with agency procedures on completeness, timeliness and format standards. Provides assistance to staff to ensure that the tailored responses to inquiries from agency clients or interest groups on special matters are appropriate and in compliance with executive preferences and policies. Ensures that background and supporting information is provided in correspondence package. Provides/Manages correspondence services for an organization with a mission that affects a wide range of operations in other agencies, a large segment of the public, or the business community. As necessary, coordinates with a variety of individuals inside and/or outside of the organization to determine the appropriate person for responding to incoming correspondence, based on personal knowledge of organizational programs, priorities, goals, and objectives. Assist in assigning/Assigns action responsibility to the appropriate bureau or independent office for the preparation of the (full) response, designating the information and coordinating offices and bureaus. Establishes a due date for final reply, taking into account the degree of urgency, the estimated time required for collecting the necessary information and drafting/clearing the response. Provides the action organization any special instructions deemed necessary for completion of the assignment. Monitors preparation of the final reply to assure that the established deadlines are met. Provides assistance regarding substance, format, style, clearances and negotiates submission deadline changes, as appropriate. Reviews outgoing correspondence prepared for signature by the Administrator, Deputy Administrator, or other designated USAID official. Ensures that the proposed outgoing reply (1) is responsive to the questions or issues raised in the incoming correspondence; (2) adheres to Agency policies; (3) is clearly and concisely written in a style and tone deemed acceptable for the signing official; and (4) has been properly cleared throughout the Agency. * Ensures that basic tracking and status information are input into the Agency Correspondence Tracking System, that overdue and problem cases are brought to the attention of the supervisor, that required records are kept, and that copies of actions are properly distributed to concerned officials and to the daily logs maintained for selected Senior Staff.

CERTIFICATIONS, LICENSE, PHYSICAL REQUIREMENTS OR OTHER

EXPERTISE REQUIRED.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

The GS 9 position requires a Bachelor’s degree and a minimum of 2 years of analytical experience (analysis, tracking, and quality control) OR a Master’s degree and a minimum of 1 year of analytical experience; the GS 11 position requires a Bachelor’s degree and a minimum of 5 years of analytical experience (analysis, tracking, and quality control) OR a Master’s degree and a minimum of 2 year of analytical experience.Strong research, writing, and analytical skills are essential.Candidate must have strong attention to detail and organizational skills.Proficiency in the use of Google and the Microsoft Office Suite is required; experience in the use of data base applications is recommended.Candidates must be willing to work full-time.A Secret security clearance is required and must be obtained.

REQUIRED LANGUAGE SKILLS

The requirements listed below are representative of the knowledge, skill, and/or ability required:

Strong oral and written communications skills and the ability to read, analyze, and interpret general business periodicals is required.The candidates must possess the ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

REQUIRED MATHEMATICAL SKILLS

The requirements listed below are representative of the knowledge, skill, and/or ability required:

The ability to work with mathematical concepts such as probability and statistical inference, ability to apply concepts such as fractions, percentages, ratios, and proportions to reports and financial tracking systems is required.The candidates must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.REQUIRED REASONING ABILITY

The requirements listed below are representative of the knowledge, skill, and/or ability required:

The ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form is necessary.

CERTIFICATES, LICENSES, REGISTRATIONS

None required.PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently required to sit, stand and walk.The employee must occasionally lift and/or move up to 20 pounds.Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The Program Analyst will work in a fast-paced environment in an active office.

This is an opportunity for employment or a contract, but we reserve the right to make no selection or award.

CAMRIS International and IAP World Services Inc. offer competitive salaries and comprehensive benefits. Please submit your resume online at https://careers-camris.icims.com.

CAMRIS and IAP are Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status.

How to apply:

Please submit your resume online at https://careers-camris.icims.com.

Job ID: #742821 Country: United States of America City: DC Organization: CAMRIS International Job years of experience: 5-10 years Job type: Job How to apply HomeUpdatesCountriesDisastersTopicsOrganizationsJobsTraining About Us Help ReliefWeb Informing humanitarians worldwide. A service provided by

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