Position:Accounts Payable and General Ledger Associate
Location:Washington, DC
Reports To:Accounts Payable/General Ledger Supervisor, and Payroll Accountant
Division:Accounting & Finance Department
About IREX
IREX is an international nonprofit organization providing thought leadership and innovative programs to promote positive lasting change globally. We enable local individuals and institutions to build key elements of a vibrant society: quality education, independent media, and strong communities. To strengthen these sectors, our program activities also include conflict resolution, technology for development, women and youth.
Founded in 1968, IREX has an annual portfolio of over $70 million and a staff of over 400 professionals worldwide. IREX employs field-tested methods and innovative uses of technologies to develop practical and locally-driven solutions with our partners in more than 100 countries.
Summary of Position
IREX is actively seeking an Accounts Payable, Payroll and General Ledger Associate to be based in its Washington, DC office. The person filling this role will be in charge of performing a variety of financial duties aimed at supporting the Accounts Payable, Payroll and some of General Ledger processes for more than 60 projects worldwide, in accordance with funder and IREX’s procedures, policies and regulations. Under the supervision of the Accounts Payable/General Ledger Supervisor and the Payroll Accountant, the incumbent assists with the timely and accurate processing of IREX’s Accounts Payable, General Ledger and Payroll functions.
Summary of Responsibilities:
Accounts Payable:
· Serves as the point of entry for A/P invoice routing in web-based A/P system for approvals.
· Reviews coding, description, and supporting documents of A/P requests in web-based A/P system to ensure they are in compliance with A/P policies, procedures and best practices, as well as with funder requirements.
· Imports A/P transactions from the web-based A/P system to Deltek on a weekly basis.
· Establishes new vendors in Deltek Costpoint and maintains this information as necessary.
· Reviews and posts employee expense reports (travel and credit) to ensure compliance with internal policies.
· Performs credit card reconciliations for company credit cards.
· Responds to staff and vendor inquires related to payments.
· Processes miscellaneous cash receipts transactions and enters journal entries into general ledger as needed.
· Maintains proper accounting department back up documentation and files.
· Partners with A/P and GL Supervisor to assist with annual audits, including data collection needs related to A/P and GL testing.
· Manages IREX’s DC Office Petty Cash.
· Assists with other accounting functions and tasks on an as-needed basis.
Payroll:
· Enters and maintains payroll information in Cost Point and ADP systems timely and accurately.
· Under the supervision of the Payroll Accountant, processes TCN monthly payroll.
· Prepares leave balances reports for the review of the Payroll Accountant.
· Provides support to staff on time reporting system related issues.
· Provides Payroll Accountant with information required for annual audit and other organizational needs.
· Other duties as assigned.
Skills and Qualifications:
· Bachelor’s degree in accounting, finance or related field
· Experience in Accounts Payable and General Ledger Accounting is highly desirable
· Experience with ADP payroll processing is desirable
· Excellent communication and interpersonal skills required with high degree of customer service orientation
· Ability to work independently, prioritize work and follow through on all assignments
· Ability to work under minimal supervision. Excellent time management and self-motivation
· Knowledge and prior use experience with Deltek Cost Point and/or similar accounting systems is preferred.
· Thorough understanding of subsidiary ledgers functions
· Proficiency in MS Word, advanced Excel and Power Point applications
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