In support of an ELT Member, perform advanced, diversified and confidential duties that may be administrative in nature or project-based.
Essential Duties:
- Perform advanced, diversified and confidential duties that may be administrative in nature or project-based.
- Interact with company employees at all organizational levels to gather and disseminate information. Work is typically of a critical or confidential nature.
- Maintain calendar for manager, overseeing complex and confidential meeting requirements.
- Prepare correspondence, reports, presentations, etc.
- Undertake projects at direction of senior management.
- Interact with clients and other persons external to RTI.
- Understand department and organizational structure, operations, policies and procedures with the ability to facilitate response to staff questions and/or communicate information.
- Assist with monitoring and forecasting of operating resources.
- Provide guidance to and/or mentor other support staff.
- Demonstrate advanced computer application skills and trains others on system usage.
- Provide varied analytical and specialized administrative support for staff at the Executive level.
- Coordinate special projects and execute research and data analysis tasks.
- Analyze problems, determine approach, compile and analyze data and prepare reports and recommendations.
- Coordinate activities between departments and outside parties.
- May assist with coordinating workflow for other Administrative Staff.
- May be involved in participation and coordination of special projects.
Minimum Required Education and Experience:
- Bachelor’s degree and 2 years’ related experience; or equivalent combination of education and experience.
Skills and Abilities:
- Classification into this job function requires the incumbent to report to a manager on the Executive Leadership Team and to be performing the duties associated with this job;
- Work requires broad and comprehensive experience, skills and a thorough knowledge of organization policies and practices;
- Knowledge of administrative procedures and systems such as word processing, managing files and records, designing forms, entering information in a variety of formats such as narrative, manuscripts, business correspondence, statistical tables, etc;
- Knowledge of the operation of office equipment, personal computers and communication systems;
- Experience with calendar management, making domestic and international travel arrangements, managing expense reports, and planning meetings strongly preferred;
- Demonstrated experience managing multiple projects simultaneously, delivering timely work under tight deadlines and multiple priorities;
- Ability to establish and maintain effective working relationships;
- Excellent knowledge of MS Word, Outlook, PowerPoint, Excel;
- Ability to multi-task;
- Ability to travel several times throughout the year to domestic and international locations and stay in those locations for multiple weeks;
- Ability to listen and communicate well both verbally and in writing;
- Ability to work independently;
- Attention to detail and accuracy;
- Ability to obtain proper security clearances as noted by contracts.
- Foreign language skills a plus
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