Job Title: Executive PA / Personal Assistant
Location: Watford, London
Salary: £30,000 per Annum + Benefits
Executive PA / Personal Assistant – Description:
Department: Director
Reports To: Director
Executive PA / Personal Assistant – Purpose:
To provide comprehensive, confidential and professional support service to the Director in all aspects concerned with the efficient and successful operation of the office and division.
Executive PA / Personal Assistant – Key Result Areas:
• To ensure the smooth and effective day to day running of the administration team and its facilities.
Executive PA / Personal Assistant – Activity Tasks:
• To maintain and provide a support service for the Director daily schedule, including forward planning of his workload, diary management and co-ordinating and collating all relevant paperwork
• To service meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes when requested / where necessary
• Respond and advise efficiently to electronic or verbal enquiries for the Director and other staff, using their own initiative
• To liaise effectively with internal departments and external organisations on behalf of the Director
• To advise the Director of impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects
• Book travel and accommodation
• To execute any other duties as directed by the Director
• To ensure appropriate systems and processes are developed and maintained to support effective and efficient day to day running of the Directors office
Executive PA / Personal Assistant – Qualifications / Experience:
Essential:
• A minimum of four years PA/ secretarial experience at a senior level
• Second language such as French or German
• Good computer literacy (MS Office, Excel, PowerPoint)
• Shorthand and excellent typing skills, speed and accuracy essential
Executive PA / Personal Assistant – Personal Attributes:
Essential:
• Excellent organisational skills including the ability to deal with conflicting demands in order to meet deadlines
• A willingness to work flexibly
• A positive and professional attitude
• Must be able to work own initiative, without management, without interaction, but also be able to be a team player
• Clear oral and written communication with a good command of English ensuring accuracy at all times
• Integrity, and an ability to deal with and recognise confidential and sensitive information as well as work in a professional and customer friendly manner
• Fluent French and or German
• Previous senior level 1:1 PA / EA experience
• Strong MS Office skills
• Excellent organisational skills with meticulous attention to detail
• Excellent written and oral communication skills
• Ability to communicate at all levels
• Imaginative and resourceful with the ability to work without supervision
• Shorthand is ideal
• Flexible approach
If you are ready to take your Multilingual Executive PA career to the next level, please apply online today with an updated CV and a cover letter outlining why you are perfect for the role!
Please check your email for confirmation that your application for this Executive PA / Personal Assistant role has been received and to follow further instructions if applicable.
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