Primary Responsibilities:
Source, cultivate and close sales leads for Non-Baseball Events with focus on game day meetings and special occasion photo shoots
Liaison with Legends with regard to menus proposals for the client
Present complete proposals to the client for review
Create client contracts
Gather necessary insurance requirements and waivers from clients prior to event
Track and process all deposits and monies
Client liaison following booking of event for all planning and operational needs
Obtain final date clearance from Stadium Operations
Create Banquet Event Order Request and final menu details with Legends Hospitality
Compile all logistical information related to the event including but not limited to, load in, set up, execution and load out for Stadium Operations while adhering to all guidelines
Assist in creating event contracts as needed
Gather necessary insurance requirements and waivers from clients prior to event
Track and process all deposits and monies
Attend and participate in weekly operations meetings with Legends and Stadium Operations
Prepare overview of the event and distributes to all parties involved with running the event
Input, retrieve and update event information and produces event reports through a computerized event management system
Finalize all details of the event with the client prior to the event
Ensure that setup of chairs, tables, decorations or other equipment is in accordance with the requirements of the Event contract
Act as the on-site client liaison at events
Attend each event and demonstrate continuous effort and commitment to provide a quality event while meeting the client’s needs and requests
Resolve any and all problems or complaints that arise
Compile, maintain and organize the Inside Experience registration process including managing lists, processing payment, sending confirmations and itineraries, budget management and on-site event execution
Manage departmental “thank you program” for clients including mailings, letters and analysis of surveys
Other duties, as assigned
Qualifications and Experience:
One to three years of experience professionally coordinating events and activities at a convention center, hotel or other large public facility
Proficiency in MS Office suite (Word, Excel, Access and PowerPoint)
Strong written, verbal and interpersonal skills with the ability to communicate effectively at all levels both internally and externally
Ability to multi-task and prioritize
Requires continual attention to detail and high level of organization
Flexible work schedule and ability to work in an outside stadium environment
This description is intended to describe the type of work being performed by a person assigned to this position. It is not an exhaustive list of all duties and responsibilities required by the employee. The New York Yankees is an Equal Opportunity Employer. The company is committed to the principles of equal employment opportunity for all employees and applicants for employment .
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