Event Coordinator, Non-Baseball Events job - New York Yankees - Bronx, NY

Coordinate all operational objectives related to events, including acting as a liaison with Stadium Operations, client site visits, vendor relations and supervising events within the venue to meet contractual obligations while meeting the highest quality customer service standards.

Primary Responsibilities:


Source, cultivate and close sales leads for Non-Baseball Events with focus on game day meetings and special occasion photo shoots


Liaison with Legends with regard to menus proposals for the client


Present complete proposals to the client for review


Create client contracts


Gather necessary insurance requirements and waivers from clients prior to event


Track and process all deposits and monies


Client liaison following booking of event for all planning and operational needs


Obtain final date clearance from Stadium Operations


Create Banquet Event Order Request and final menu details with Legends Hospitality


Compile all logistical information related to the event including but not limited to, load in, set up, execution and load out for Stadium Operations while adhering to all guidelines


Assist in creating event contracts as needed


Gather necessary insurance requirements and waivers from clients prior to event


Track and process all deposits and monies


Attend and participate in weekly operations meetings with Legends and Stadium Operations


Prepare overview of the event and distributes to all parties involved with running the event


Input, retrieve and update event information and produces event reports through a computerized event management system


Finalize all details of the event with the client prior to the event


Ensure that setup of chairs, tables, decorations or other equipment is in accordance with the requirements of the Event contract


Act as the on-site client liaison at events


Attend each event and demonstrate continuous effort and commitment to provide a quality event while meeting the client’s needs and requests


Resolve any and all problems or complaints that arise


Compile, maintain and organize the Inside Experience registration process including managing lists, processing payment, sending confirmations and itineraries, budget management and on-site event execution


Manage departmental “thank you program” for clients including mailings, letters and analysis of surveys


Other duties, as assigned


Qualifications and Experience:


One to three years of experience professionally coordinating events and activities at a convention center, hotel or other large public facility


Proficiency in MS Office suite (Word, Excel, Access and PowerPoint)


Strong written, verbal and interpersonal skills with the ability to communicate effectively at all levels both internally and externally


Ability to multi-task and prioritize


Requires continual attention to detail and high level of organization


Flexible work schedule and ability to work in an outside stadium environment


This description is intended to describe the type of work being performed by a person assigned to this position. It is not an exhaustive list of all duties and responsibilities required by the employee. The New York Yankees is an Equal Opportunity Employer. The company is committed to the principles of equal employment opportunity for all employees and applicants for employment .



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